Administrative Coordinator - IDEA River Bluff (Immediate Opening)

IDEA Public Schools; Jacksonville (FL); On-site; USD 25,000 - 32,000; Full time

Benefits offered by this job

Paid Family Leave

Tuition Reimbursement

Employer-Paid Mental/Behavioral Health

Dental and Vision plans

Disability insurance

Life insurance

Parenting benefits

Flexible spending account options

Generous vacation time

Referral bonuses

Professional development

Employer paid 403(b) retirement match

Job summary

IDEA Public Schools in Jacksonville, FL, seeks an Administrative Coordinator to provide clerical support to the principal(s) and enable them to focus on instructional leadership. The role emphasizes prioritized scheduling, streamlined communication, and thorough logistical preparation for events.

Ideal candidates have 2+ years in administrative support, proficiency with Microsoft Office, and strong organizational and communication skills.

Qualifications

• 2+ years’ experience in an administrative support position.
• Strong clerical and communication skills; ability to manage calendars and correspondence.
• Proficient in Microsoft Office and incident-free typing skills.

Responsibilities

• Manage principal’s correspondence and communications (phone, email, letters).
• Plan, prepare, and update the principal’s calendar.
• Schedule events and coordinate meeting logistics.
• Reconcile credit cards and prepare monthly expense reports.
• Coordinate substitutes and orient substitutes on attendance and daily schedule.
• Provide front-office coverage during lunch breaks or vacancies.
• Supervise during lunch/recess and assist with dismissal routines.
• Call families regarding absence and schedule meetings with leadership when needed.
• Coordinate family communications through newsletters and events.
• Onboard new students and families as needed; assist with supplies and orders.

Skills

Administrative support

Communication

Organization

Keyboarding

Education

High school diploma required

Associate or Bachelor's degree preferred

Tools

Microsoft Office

Job description

Role Mission: IDEA Administrative Coordinator provide clerical support to the principal(s), so that the principal can maximize his/her time due to reliable, efficient administrative support. By prioritized scheduling, streamlined communication, and thorough logistical preparation for events, the administrative assistant enables the principal(s) to maximize their impact in helping make college for all children a reality.

What We Offer

Compensation:

Compensation for this role is set at an hourly rate ranging between $18.49 for 0 years of experience and $23.11.

Other Benefits:

We offer a comprehensive benefits plan, covering the majority of the employee premium for the base medical plan and subsidizing the majority of costs for a spouse/domestic partner and children. Some of the special benefits we offer at IDEA include:

• Paid Family Leave: Eligible staff may receive up to 8 weeks of paid leave for the birth or adoption of a child, based on their tenure with the organization and caregiver designation.
• Tuition Reimbursement: Staff members may apply for up to 50% of tuition paid toward a qualifying degree program, up to $5,250 maximum per year subject to manager discretion and budget availability.
• Employer-Paid Mental/Behavioral Health: 5 face-to-face counseling sessions within a year, unlimited 24/7 telephonic counseling, and other work-life services available at no cost.

Other benefits include dental and vision plans, disability, life insurance, parenting benefits, flexible spending account options, generous vacation time, referral bonuses, professional development, and a n e mployer paid 403(b) retirement matching of up to 4% of your annual compensation. IDEA may offer a relocation allowance to defray the cost of moving for this role, if applicable.

What You Bring -- Competencies

Qualifications:

• Education: High school diploma required, associate or bachelor's degree preferred
• Experience: 2+ years’ experience working in an administrative support position

Knowledge and Skills:

• Familiarity with Microsoft Office
• Proficient keyboarding skills
• Effective organization, communication, and interpersonal skills
• Exceptional organizational skills
• Ability to follow written instructions
• Experience working in an administrative support position
• Ability to think proactively and work with minimal direction
• Ability to pleasantly communicate with all levels of staff and the public

What You’ll Do -- Accountabilities

Responsibilities

• Manage principal’s correspondence, including answering incoming phone calls, emails, and letters
• Plan, prepare, and update principal’s calendar
• Schedule events and plan logistics for meetings
• Reconcile credit cards and prepare monthly expense reports
• Arrange substitute coverage and provide daily orientation for substitutes on attendance taking, lesson plans, emergency preparation, and daily schedule
• Cover the front office during receptionist lunch breaks or vacancies
• Provide supervision during lunch/recess duty
• Complete duty assignments during school dismissal (may include walker escorting, bus loading, car-rider loading, front office phone communication)
• Call families of absent students each day
• Call families of absent students to schedule meetings with the principal or other leadership team members as needed based on student absence volume
• Coordinate with campus leaders and grade level team leaders to ensure regular family communications occur through newsletters, social media, and school events
• Onboard new students and families throughout the year as needed on behalf of principal
• Prepare and manage employee break and supply rooms (may include organizing, decorating, restocking, or cleaning as needed)
• Receive deliveries and enter into purchasing system to ensure accurate and timely vendor payments
• Complete other duties as they arise or are needed by the principal

We look for Team and Family who embody the following values and characteristics:

• Believes and is committed to our mission and being an agent of change: that all students are capable of getting to and through college
• Has demonstrated effective outcomes and results, and wants to be held accountable for them
• Has a propensity for action, willing to make mistakes by doing in order to learn and improve quickly
• Works with urgency and purpose to drive student outcomes
• Thrives in an entrepreneurial, high-growth environment; is comfortable with ambiguity and change
• Seeks and responds well to feedback, which is shared often and freely across all levels of the organization
• Works through silos and forges strong cross-departmental relationships in order to achieve outcomes
• We believe in education as a profession and hold ourselves to high level of conduct, professionalism and behaviors as models for our colleagues and students

About IDEA Public Schools

At IDEA Public Schools, we believe each and every child can go to college. Since 2000, IDEA Public Schools has grown from a small school with 150 students to the fastest-growing network of tuition-free, Pre-K-12 public charter schools in the United States.

IDEA Public Schools boasts national rankings on The Washington Post and U.S. News & World Report’s top high schools lists. IDEA serves nearly 80,000 college-bound students in 143 schools across Texas, Florida, Ohio, and is on-track to maintain its legacy of sending 100% of its graduates to college.

When you choose to work at IDEA, you are part of our IDEA Team and Family. You will work alongside team members who set and reach ambitious goals every day, are excited to continue to grow with IDEA, and work relentlessly to make college for all a reality.

Staff Experience

At IDEA the Staff Experience Team uses our Core Values to promote human connection and a culture of integrity, respect, and belonging for all Team and Family members. Learn more about our Commitment to Core Values here!

Background Screening Requirement
Employment in this role is contingent upon successful completion of a background screening through the Florida Care Provider Background Screening Clearinghouse.

For additional information, please visit the Care Provider Background Screening Clearinghouse Education and Awareness website:
https://info.flclearinghouse.com