Executive Office Administrator – Research & Innovation

Laseagrant; Champaign (IL); On-site; USD 55,000 - 65,000; Full time

Job summary

The University of Illinois Urbana-Champaign is hiring an Office Administrator for the Office of the Vice Chancellor for Research & Innovation. This 100% full-time Civil Service position supports executive leadership, manages complex calendars, coordinates travel, and oversees office systems in a fast-paced environment.

The role requires discretion, excellent communication, and proficiency with Word, Excel, and databases.

Qualifications

• High school diploma or equivalent required.
• Four (4) years (48 months) of work experience comparable to the third level of this series, or two (2) years (24 months) comparable to the fourth level of this series.

Responsibilities

• Provide primary administrative support to executive leaders.
• Manage complex calendars, coordinate meetings, and resolve scheduling conflicts.
• Serve as liaison among campus units, leadership, faculty, staff, and external stakeholders.
• Prepare, edit, and route confidential correspondence with discretion and compliance to policies.

Skills

Communication

Interpersonal Skills

PC Tools

Discretion & Confidentiality

Time Management

Team Collaboration

Education

High school diploma or equivalent

Tools

Word

Excel

Database applications

Job description

The University of Illinois Urbana-Champaign is hiring an Office Administrator for the Office of the Vice Chancellor for Research & Innovation. This 100% full-time Civil Service position supports executive leadership, manages complex calendars, coordinates travel, and oversees office systems in a fast-paced environment.

The role requires discretion, excellent communication, and proficiency with Word, Excel, and databases.