Executive Administrative & Operations Support (Full-Time)

Phantom Screens of Central Indiana; United States; On-site; USD 38,000 - 54,000; Full time

Job summary

Phantom Screens of Central Indiana is seeking an Administrative Assistant to support the CEO and manage office tasks, preparing emails, letters, spreadsheets, and forms. You will coordinate schedules, track sales meetings and installation appointments, and maintain client records with attention to detail.

The role requires strong communication, multitasking, and problem-solving abilities, plus 2+ years of administrative experience and proficiency in Microsoft Office and CRM systems.

Qualifications

• High school diploma or equivalent.
• 2+ years of administrative support preferred.
• Strong MS Office and CRM skills.
• Excellent written and verbal communication.
• Ability to maintain confidentiality and multitask effectively.

Responsibilities

• Prepare emails, letters, spreadsheets, and forms.
• Prepare and send estimates and invoices; manage client databases and AR.
• Schedule and track sales meetings and installation appointments.
• Develop relationships with customer support teams and Phantom Screens resources.
• Provide administrative support to the CEO and organize meetings and events.
• Respond to inquiries and maintain office organization and supplies.

Skills

MS Office

CRM systems

Data entry

Calendar management

Written & verbal communication

Confidentiality

Teamwork

Problem-solving

Organizational skills

Education

High school diploma

Tools

Microsoft Office Suite

CRM software

Job description

Phantom Screens of Central Indiana is seeking an Administrative Assistant to support the CEO and manage office tasks, preparing emails, letters, spreadsheets, and forms. You will coordinate schedules, track sales meetings and installation appointments, and maintain client records with attention to detail.

The role requires strong communication, multitasking, and problem-solving abilities, plus 2+ years of administrative experience and proficiency in Microsoft Office and CRM systems.