Administrative Assistant (Full Time)

Phantom Screens of Central Indiana; United States; On-site; USD 38,000 - 54,000; Full time

Job summary

Phantom Screens of Central Indiana is seeking an Administrative Assistant to support the CEO and manage office tasks, preparing emails, letters, spreadsheets, and forms. You will coordinate schedules, track sales meetings and installation appointments, and maintain client records with attention to detail.

The role requires strong communication, multitasking, and problem-solving abilities, plus 2+ years of administrative experience and proficiency in Microsoft Office and CRM systems.

Qualifications

• High school diploma or equivalent.
• 2+ years of administrative support preferred.
• Strong MS Office and CRM skills.
• Excellent written and verbal communication.
• Ability to maintain confidentiality and multitask effectively.

Responsibilities

• Prepare emails, letters, spreadsheets, and forms.
• Prepare and send estimates and invoices; manage client databases and AR.
• Schedule and track sales meetings and installation appointments.
• Develop relationships with customer support teams and Phantom Screens resources.
• Provide administrative support to the CEO and organize meetings and events.
• Respond to inquiries and maintain office organization and supplies.

Skills

MS Office

CRM systems

Data entry

Calendar management

Written & verbal communication

Confidentiality

Teamwork

Problem-solving

Organizational skills

Education

High school diploma

Tools

Microsoft Office Suite

CRM software

Job description

Job Description

Phantom Screens of Central Indiana is growing and our success depends on excellence in sales and marketing, installation, and customer service. The Administrative Assistant plays a vital role in supporting the CEO/Owner by managing office tasks and ensuring smooth administrative operations. The Administrative Assistant is a supportive force in each of these areas. The ideal candidate for the role is a flexible problem-solver who has superb communication skills and a detail-oriented mindset. Effective multitasking and a unique ability to handle the unexpected are essential qualifications for the position.

Responsibilities

• Perform a variety of administrative duties, such as preparing emails, letters, spreadsheets, and forms
• Prepare and send estimates and invoices, maintain client databases, and track accounts receivable
• Schedule and track sales meetings and installation appointments
• Develop relationships with key customer support teams
• Develop relationships with Phantom Screens corporate resources to effectively execute inventory ordering process
• Provide administrative support to CEO, organize meetings and company events, and arrange travel.
• Provide customer support and respond to inquiries
• Maintain office organization and supplies
• Prioritize and manage multiple tasks efficiently
• Assist in the development of inventory management and other internal processes

Required Qualifications

• High school diploma or equivalent

Preferred Qualifications

• 2+ years of experience in administrative support
• Advanced computer and software skills including the Microsoft Office Suite and CRM systems
• Strong data entry skills
• Experience in calendar management
• Excellent written and verbal communication
• Eexcellent time management and organizational skills
• Customer service orientation with problem-solving skills
• Ability to maintain confidentiality of company informationAbility to identify problems and implement or recommend solutions
• Sense of teamwork and ability to work collaboratively with individuals at all levels
• Self-motivated, energetic, and hardworking
• Curious, fast learning and resourceful

Company Description

Learn more at myphantomscreens.com

Learn more at myphantomscreens.com