Executive Administrative & Operations Coordinator

Alpha Tech Research Corp; American Fork (UT); On-site; Full time

Benefits offered by this job

Competitive salary based on experience

Paid vacation and holidays

Stable, long-term full-time position with growth opportunities

Job summary

A growing engineering and R&D company is seeking a full-time Executive Administrative & Operations Coordinator to support senior leadership and manage day-to-day operations. This role requires prior experience in executive support, strong organizational and communication skills, and the ability to work independently. The ideal candidate will enjoy improving processes and working in a dynamic environment. The position offers competitive salary and benefits, with potential for growth.

Qualifications

• Prior experience supporting executives or managing office operations.
• Strong organizational, communication, and problem-solving skills.
• Ability to work independently with minimal supervision.
• High level of professionalism and discretion.
• Comfortable in a growing, evolving business environment.

Responsibilities

• Provide high-level administrative support to senior leadership.
• Manage calendars, scheduling, correspondence, and follow-ups.
• Assist with research and preparation of information for executive decisions.
• Improve and maintain internal processes, documentation, and filing systems.
• Coordinate vendors, services, and office operations.
• Assist with expense tracking, invoicing, and administrative accounting tasks.
• Support recruiting and onboarding activities.
• Assist with compliance-related administrative tasks and special projects.

Skills

Organizational skills

Communication skills

Problem-solving skills

Job description

Executive Administrative & Operations Coordinator

Employer AlphaTech Research Corporation

Location 915 S 500 E, Suite 210, American Fork, UT

Employment Type Full-Time

About AlphaTech Research:

AlphaTech Research Corporation is a growing engineering and R&D company focused on advanced energy, materials, and industrial systems.We are a small, fast-moving organization that values organization, follow-through, and operational excellence.

Overview:

We are seeking afull-time Executive Administrative & Operations Coordinatorto support senior leadership and help manage day-to-day business operations.This role is ideal for someone experienced working directly with executives who enjoys improving processes, coordinating across teams, and operating with a high level of trust and autonomy.

This is not an entry-level administrative role — it is a key support and operations position with growth potential.

Key Responsibilities:

• Provide high-level administrative support to senior leadership
• Manage calendars, scheduling, correspondence, and follow-ups
• Assist with research and preparation of information for executive decisions
• Improve and maintain internal processes, documentation, and filing systems
• Coordinate vendors, services, and office operations
• Assist with expense tracking, invoicing, and administrative accounting tasks
• Support recruiting and onboarding activities
• Assist with compliance-related administrative tasks and special projects

Qualifications:

• Prior experience supporting executives or managing office operations
• Strong organizational, communication, and problem-solving skills
• Ability to work independently with minimal supervision
• High level of professionalism and discretion
• Comfortable in a growing, evolving business environment

Compensation and Benefits:

• Competitive salary based on experience
• Paid vacation and holidays
• Stable, long-term full-time position with growth opportunities