Executive Administrative & Operations Assistant — Scottsdale

Accord & Shield Legal; Scottsdale (AZ); On-site; USD 42,000 - 62,000; Full time

Job summary

Accord & Shield Legal seeks an Administrative & Operations Assistant to support daily operations, client coordination, billing, and internal workflows. The role requires initiative, strong organization, and reliability as you collaborate with attorneys and staff.

You will manage calendars, onboarding, billing accuracy, and documents, while maintaining confidential information and improving procedures to keep the office running smoothly.

Qualifications

• Two or more years of experience in administrative support, executive assistance, office coordination, or business operations.
• Law-firm or professional services experience preferred.
• Familiarity with legal billing software is a plus.

Responsibilities

• Coordinate with accountants, bookkeepers, insurance carriers, and vendors.
• Assist with employee and contractor onboarding, including collecting required documentation.
• Organize and maintain firm records, business agreements, and vendor contracts.
• Manage calendars, appointments, meetings, and scheduling requests for firm leadership.
• Review billing records for accuracy and assist with client invoices.

Skills

Organizational skills

Written & verbal communication

Attention to detail

Reliability & initiative

Independent work

Tools

Microsoft Office

Outlook

Clio Manage

Clio Grow

Job description

Accord & Shield Legal seeks an Administrative & Operations Assistant to support daily operations, client coordination, billing, and internal workflows. The role requires initiative, strong organization, and reliability as you collaborate with attorneys and staff.

You will manage calendars, onboarding, billing accuracy, and documents, while maintaining confidential information and improving procedures to keep the office running smoothly.