Executive Administrative Lead for Church Ministries

Ephrata Community Church Inc; Ephrata (Lancaster County); On-site; USD 24,796 - 30,307; Part time

Job summary

Ephrata Community Church is seeking a Part-time Lead Administrative Support for Ministries to assist the Lead Pastor of Ministries with day-to-day tasks such as communication, scheduling, records, meetings, and events. The role emphasizes confidentiality, organization, and strong teamwork within ECC's ministry teams.

The position offers a part-time schedule (up to 30 hours/week), Monday–Thursday with occasional weekend/evening events.

Qualifications

• Excellent written and verbal communication skills.
• Detail-oriented and organized.
• Ability to handle sensitive information with absolute confidentiality.
• Relational and collaborative with high emotional intelligence.
• Proficient in Microsoft Office Suite, Google Workspace, and other online applications.

Responsibilities

• Manage calendar to maximize the pastor's time by vetting, prioritizing, and scheduling all appointments.
• Filter communication workflows by screening incoming emails, calls, and requests to resolve issues independently when possible.
• Prepare meeting materials such as draft agendas, correspondence, reports, and presentations as needed.
• Act as a consultant to provide creative input as requested by the area lead pastor.
• Act as a liaison by representing the area lead pastor accurately in communications with church members, leaders, and external guests.
• Track deadlines, follow-ups, and deliverables for all teams under the area pastor.
• Maintain accurate records in church RMS software around records, group rosters, and event registrations, keeping sensitive information confidential.
• Facilitate meeting logistics and hospitality while ensuring action items are documented.
• Meet regularly with other departmental admins to ensure communication and alignment cross departmentally.
• Keep ministry area tasks, deadlines, and project details organized and sharable.

Skills

Communication

Attention to detail

Confidentiality

Emotional intelligence

Office Suite

Tools

Microsoft Office

Google Workspace

Job description

Ephrata Community Church is seeking a Part-time Lead Administrative Support for Ministries to assist the Lead Pastor of Ministries with day-to-day tasks such as communication, scheduling, records, meetings, and events. The role emphasizes confidentiality, organization, and strong teamwork within ECC's ministry teams.

The position offers a part-time schedule (up to 30 hours/week), Monday–Thursday with occasional weekend/evening events.