Pastoral Administrative Coordinator (Part-Time)

Ephrata Community Church Inc; Ephrata (Lancaster County); On-site; USD 28,080 - 40,560; Part time

Job summary

Ephrata Community Church is seeking a Lead Administrative Support to provide organized, proactive administrative assistance to the Area Lead Pastor and ministry teams in a church setting.

The role involves managing calendars, communications, meetings, and records, while maintaining confidentiality and collaboration across departments to help leaders operate effectively. Start date flexible, with a part-time schedule Monday–Thursday.

Qualifications

• Excellent written and verbal communication skills.
• Detail-oriented and organized; exhibits a high standard of excellence.
• Ability to handle sensitive information with absolute confidentiality.
• Relational and collaborative with high emotional intelligence.
• Proficient in Microsoft Office Suite, Google Workspace, and other online applications.

Responsibilities

• Manage calendar to maximize the pastor's time by vetting, prioritizing, and scheduling all appointments.
• Filter communication workflows by screening emails, calls, and requests to resolve issues independently.
• Prepare meeting materials such as draft agendas, correspondence, reports, and presentations.
• Act as a liaison by representing the area lead pastor in communications with members and guests.
• Track deadlines, follow-ups, and deliverables for all teams under the area pastor.
• Maintain accurate records, rosters, registrations, and ministry databases.

Skills

Communication skills

Detail-oriented

Confidentiality

Emotional intelligence

Microsoft Office

Google Workspace

Job description

Job Description

Summary of Position:

This role supports the Lead Pastor of Worship & Creative Arts with day-to-day tasks like communication, scheduling, records, meetings, and events. We're looking for someone organized, detail-oriented, and with a desire to serve in creating spaces where people can know God. If that sounds like you, we warmly welcome you to apply.

Status: Part-time, up to 30 hours per week.

Schedule: Monday – Thursday, with occasional weekend and evening events.

Start Date: 8/29/2026 (flexible)

Reporting Relationship: Pastor of Worship & Creative Arts

Duties and Responsibilities:

Support to Lead Pastor of Worship & Creative Arts

• Manage calendar to maximize the pastor's time by vetting, prioritizing, and scheduling all appointments
• Filter communication workflows by screening incoming emails, calls, and requests to resolve issues independently when possible
• Prepare meeting materials such as draft agendas, correspondence, reports, and presentations as needed
• Act as a consultant to provide creative input as requested by the area lead pastor
• Act as a liaison by representing the area lead pastor accurately in communications with church members, leaders, and external guests

Departmental & Team Support

• Track deadlines, follow ups, and deliverables for all teams under the area pastor
• Support accurate data management in church RMS software around records, group rosters, and event registrations as it pertains to area pastor’s teams while maintaining confidentiality with sensitive church and ministry information
• Facilitate meeting logistics and hospitality while ensuring action items are documented
• Meet regularly with other departmental admins to ensure communication, collaboration, and alignment cross departmentally for shared organizational impact
• Maintain accurate records, rosters, registrations, and ministry databases
• Assist with volunteer communication, scheduling, onboarding, and follow-up
• Keep ministry area tasks, deadlines, and project details organized and sharable
• Help improve office systemsand administrative processes across the department

Qualifications & Competencies

• Excellent written and verbal communication skills
• Detail-oriented and organized; exhibits a high standard of excellence
• Ability to handle sensitive information with absolute confidentiality
• Relational and collaborative with high emotional intelligence
• Proficient in Microsoft Office Suite, Google Workspace, and other online applications

About Ephrata Community Church:

Ephrata Community Church exists for the world around us to know God, know freedom, know purpose, and make a difference by connecting people with God and others. ECC staff aim to demonstrate this in the following areas:

Personal Life:

• Lives in a growing relationship with Jesus Christ
• Is active in personal worship, Bible study, and prayer
• Serves as a role model to others by demonstrating a commitment to the local church

Congregational Life:

• Is a champion of leadership’s vision, values, mission, and purpose
• Prioritizes attendance at regular worship services and special congregational events (including member meetings, conferences, and corporate life activities)

Team Life:

• Adheres to the policies and procedures of Ephrata Community Church
• Applies themselves in giving their respective strengths to their areas of responsibility
• Interacts with other team members, assisting them with their jobs as needed
• Provides up to date work calendar to direct report and reception desk

This job description is designed to reflect the primary responsibilities of this role and is not intended to be exhaustive. Duties and responsibilities may be adjusted as needs evolve.

Interested candidates, please click theApply Nowbutton below to begin the application process. You will be guided to log in (or register a new account), fill out your application details, and attach your resumé.

If you have questions about this job description , please contact [e-mail]