Executive Administrative Coordinator of Operations

New Orleans Restoration Properties; New Orleans (LA); On-site; USD 33,000 - 44,000; Full time

Benefits offered by this job

Paid time off

Mentor/apprentice program

Growth opportunities

Job summary

New Orleans Restoration Properties (NORP) in New Orleans, LA invites applications for a full-time Administrative Construction Operations Coordinator. You will support multiple departments, manage documentation, and help keep projects on track from 8:00 am to 5:00 pm.

You’ll use Monday.com and Google Workspace to organize tasks, track permits and renewals, and coordinate with vendors, while upholding accuracy, compliance, and confidentiality in a growing real estate and construction company.

Qualifications

• 3+ years of administrative, operations, or construction administration experience.
• Experience using workflow management software and Google Workspace.
• Effective written and verbal communication with discretion.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and collaborate cross‑departmentally.

Responsibilities

• Submit permits, licenses, and insurance renewals for construction projects on time.
• Prepare contracts, change orders, and other documents with accuracy.
• Maintain organized project files and ensure regulatory compliance.
• Coordinate daily workflows in Monday.com and follow up on tasks.
• Answer calls/emails, document communications, and route files to departments.
• Support payroll requirements and assist with planning initiatives as needed.

Skills

Strong organizational skills

Effective communication

Time management

Collaborative

Tools

Monday.com

Google Workspace

Claude/ChatGPT AI platforms

Payroll software

Job description

New Orleans Restoration Properties (NORP) is seeking a highly organized, collaborative, and dependable person to join our New Orleans, LA office as a full-time Administrative Construction Operations Coordinator! You'll be at the center of our daily activities, supporting all departments in maintaining efficiency and productivity. If you pride yourself on maintaining accuracy and compliance in all you do, keep reading to learn more!

Compensation

We're offering our Administrative Construction Operations Coordinator experience-based pay of $24.00 – $32.00/hour.

As for benefits, you'll enjoy PTO, a mentor/apprentice program, and growth opportunities within a stable construction and real estate company. You'll provide meaningful support to multiple departments, allowing you to grow your knowledge in the construction, operations, and real estate development spaces.

About Us

At New Orleans Restoration Properties (NORP), we impact lives through real estate development. Our mission is to contribute to the revitalization of neighborhoods through the development and restoration of multifamily housing, commercial, and hospitality, providing high-quality developments that foster community engagement and economic growth. We are committed to creating opportunities for those who have been disenfranchised, caring for the vulnerable, and improving the quality of life for residents through innovative and sustainable development practices. By integrating strategic partnerships and advanced technology, we aim to achieve excellence in real estate development. Guided by our core values of integrity, community, and meaningful impact, we aim to improve the quality of life for all who call our developments home.

Administrative Construction Operations Coordinator Qualifications

• 3+ years of administrative, operations, or construction administration experience
• Experience using workflow management software and Google Workspace
• Effective communication skills (written & verbal) and the ability to handle sensitive information with discretion
• Strong attention to detail and organizational skills
• Time management skills with the ability to effectively manage simultaneous priorities
• Proactive problem‑solving skills and the ability to follow up on tasks to ensure completion
• Collaboration skills for working cross‑departmentally
• Ability to take ownership of your responsibilities and accountability for your results
• Commitment to supporting continual improvement and growth initiatives

Experience in an industry like construction or real estate would be highly beneficial! The ideal candidate also has experience using Monday.com and AI platforms such as Claude or ChatGPT. Payroll experience is also a plus.

ADMINISTRATIVE CONSTRUCTION OPERATIONS COORDINATOR: YOUR IMPACT

The standard schedule is 8:00 am to 5:00 pm, Monday through Friday, with some flexibility if needed.

This role goes beyond the typical clerical duties, as you'll provide high-level operational support to maintain streamlined workflows and efficient workdays. You'll tackle a variety of responsibilities, ranging from professional correspondence and record maintenance to task management and construction administration. Organization is vital, as you'll need to submit permits, licenses, insurance renewals, and other crucial documents for construction projects on time, as well as meet deadlines for multiple projects across different departments. As the bridge between internal teams and vendors, you'll support effective communication and help keep all departments on the same page.

Working within Monday.com, you'll assign tasks to team members, follow up for completion, and efficiently coordinate daily workflows. You'll answer phone calls/emails, document communications, and send files to the correct departments. As for the construction administration duties, you'll maintain organized project files, ensure regulatory compliance for all projects, and help meet payroll requirements. You'll help prepare contracts, change orders, and other documents as needed, ensuring accuracy in all records.

We're always aiming to improve, and you'll support this by using the Entrepreneurial Operating System (EOS) to monitor priorities and ensure departmental accountability. As directed by leadership, you'll help prepare meeting materials, assist with planning initiatives, coordinate calendars for scheduling, and help with other special projects. The Administrative Construction Operations Coordinator may also assist with retrieving mail from the post office, distributing documents, monitoring office supplies, and more.

This role is a key part of our day-to-day and long-term success. Must have the ability to pass a background check and drug screening test.