Administrative Operations Coordinator

The Osborne Company; Topeka (KS); On-site; USD 30,307 - 41,328; Full time

Benefits offered by this job

Medical, dental & vision insurance

3-weeks Paid Time Off (PTO)

401(k) with employer match

Flexible Spending Account (FSA)

Job summary

A leading commercial construction firm in Topeka, KS is seeking an Administrative Operations Coordinator to keep the office organized and support multiple departments. The role requires 2+ years of administrative experience, strong organizational skills, and a willingness to learn. Compensation ranges from $22.00 to $30.00 per hour, along with benefits including medical insurance and paid time off.

Qualifications

• Must be dependable and able to work independently.
• Must pass pre-employment background check and drug screen.

Responsibilities

• Assist leadership with day-to-day administrative needs.
• Manage the flow of the office and stay ahead of administrative tasks.
• Support onboarding/offboarding coordination.

Skills

Strong organizational skills

Exceptional attention to detail

Excellent written and verbal communication

Ability to multitask

Proficiency with Microsoft Office

Education

2+ years of administrative experience

Valid Driver's License

Tools

QuickBooks Online

Job Planner

Job description

POSITION TITLE: Administrative Operations Coordinator

INDUSTRY: Commercial Construction

EMPLOYMENT TYPE: Full-Time (In-Office) | Topeka, KS

BE THE ORGANIZER THAT KEEPS US MOVING FORWARD.

Do you thrive in a fast-paced environment and enjoy being the dependable, detail-oriented person who keeps teams organized and on track? D.F. Osborne Construction, Inc. is looking for an Administrative Operations Coordinator to support our Topeka headquarters with a blended role spanning office operations, executive support, and administrative assistance across multiple departments.

This is more than a receptionist role -- it's a high-impact position for someone who is self-motivated, follows through on commitments, and brings a warm, welcoming presence to the office each day. We need someone who shows up consistently, keeping things moving, and helps create a positive and professional environment for our team, visitors, and clients.

ABOUT US

Osborne Construction is a Topeka, KS-based general contractor operating in more than 40 states. We serve clients in three primary sectors: design-build commercial/industrial construction, facilities maintenance, and EV charging infrastructure installation.

We believe quality, integrity and dependability are not just values -- they are the way we work. Our people are what make us strong, and we invest in creating a culture that supports innovation, accountability, and performance.

To learn more about who we are and what we do, visit www.osborne.com.

YOU MAY BE A GREAT FIT IF YOU:

• Enjoy keeping an office organized, efficient, and running smoothly.
• Are self-motivated, dependable, and follow through on commitments.
• Bring a warm, welcoming presence to the office and maintain a positive, professional attitude.
• Communicate clearly and professionally with leadership, staff, field teams, and visitors.
• Can manage multiple priorities without losing accuracy.
• Are proactive, resourceful, and eager to grow your responsibilities over time.

WHAT YOU'LL DO

As the Administrative Operations Coordinator you'll be the central support person who keeps our office running smoothly, assists leadership with day-to-day administrative needs, and provides reliable operational support across multiple departments. You'll manage the flow of the office, stay ahead of administrative tasks, help organize and support the President's priorities, and ensure our teams have what they need to operate efficiently.

Office Operations

• Open and close the office daily; ensure a clean, organized, and professional environment.
• Greet visitors, answer phones, manage mail/packages, and oversee general office flow.
• Maintain and restock office supplies, kitchen items, drinks, and cleaning products.
• Keep shared spaces tidy and functional with light daily housekeeping.
• Coordinate company travel for employees (flights, hotels, rental cars)

Administrative Support

• Assist Operations, HR, and Accounting with administrative tasks and special projects.
• Support onboarding/offboarding coordination including device assignment (phones, tablets, laptops)
• Maintain organized digital and physical filing systems.
• Prepare documents, forms, and basic reports as needed.
• Help track and manage company-issued equipment and office inventory.

Executive Support

• Provide organized, dependable administrative support to the President.
• Assist with scheduling, meeting preparation, follow-ups, and communication.
• Handle confidential information with professionalism and discretion.
• Assist with day-to-day oversight of local commercial properties, including coordinating tenant needs and maintenance requests.
• Help organize and record rent payments, deposits, and basic property expenses in QuickBooks Online.
• Support marketing of vacant spaces by coordinating tours, inquiries, and leasing-related documentation.

WHAT YOU NEED TO BRING

• 2+ years of administrative, office, executive support, or operations experience.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication abilities.
• Ability to multitask and prioritize in a fast-moving environment.
• Proficiency with Microsoft Office; willingness to learn systems like Job Planner or hh2.
• Professional, dependable, and able to work independently.
• Valid Driver's License and ability to work onsite during normal business hours.
• Must pass pre-employment background check and drug screen.

COMPENSATION & BENEFITS

• $22.00-30.00/hour depending on experience
• Medical, dental & vision insurance (company-shared premiums)
• 3-weeks Paid Time Off (PTO) on accrual basis + paid holidays
• 401(k) with 3.5% employer match (Safe-Harbor plan)
• Flexible Spending Account (FSA)
• Supportive company culture with growth opportunities

READY TO BRING ORGANIZATION AND MOMENTUM TO OUR TEAM?

If you're ready to step into a dynamic role that blends office operations, administrative support, and executive assistance, we'd love to hear from you.

D.F. Osborne Construction, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, veteran status, or any other status protected by applicable law. We actively encourage women, minorities, veterans, and individuals with disabilities to apply.