Executive Administrative Coordinator for Strategic Projects

FBR & Co. Career Center; Arlington (VA); On-site; USD 42,000 - 56,000; Full time

Job summary

B. Riley FBR is seeking an Administrative Assistant to provide complex executive support in Arlington, VA. You will handle calendars, travel, filings, and confidential data while interacting with senior leaders and clients. The role emphasizes reliable, discreet logistical support and project assistance across departments.

Responsibilities include screening calls, coordinating meetings, travel arrangements, expense reimbursements, and maintaining filing systems to ensure smooth daily operations.

Responsibilities

• Screen incoming calls and correspondence and respond independently when possible. Serve as the point of contact for outside clients and internal employees in order to ensure prompt response time and efficiency of communications.
• Manage calendars and independently schedule appointments. Coordinate meetings, conference calls, and other executive events.
• Coordinate travel arrangements for department heads and/or team members.
• Handle a significant amount of travel logistics and manage expense reimbursement process.
• Serve as a gatekeeper and facilitator for many daily activities for the teams.
• Help maintain databases and create and maintain hard copy and electronic filing systems.
• Provide administrative support on various projects as necessary.

Job description

B. Riley FBR is seeking an Administrative Assistant to provide complex executive support in Arlington, VA. You will handle calendars, travel, filings, and confidential data while interacting with senior leaders and clients. The role emphasizes reliable, discreet logistical support and project assistance across departments.

Responsibilities include screening calls, coordinating meetings, travel arrangements, expense reimbursements, and maintaining filing systems to ensure smooth daily operations.