Executive Administrative Coordinator for Cabinet Directors

Sylvania; Chicago Heights (IL); On-site; USD 38,000 - 52,000; Full time

Job summary

Sylvania is seeking an Administrative Assistant to provide comprehensive administrative and clerical support to Cabinet Directors at the South Cook Intermediate Service Center. The role requires strong organizational and communication skills, attention to confidentiality, and the ability to manage multiple priorities in a fast-paced educational setting.

The position emphasizes handling staff communications, coordinating meetings, maintaining filing systems, and supporting across departments

Qualifications

• High school diploma or equivalent required.
• 2–3 years administrative, clerical, or office support experience preferred.
• Experience in a school district, educational organization, or similar setting preferred.
• Strong written and verbal communication skills.
• Excellent organizational, time-management, and problem-solving skills.
• Proficiency with Google Workspace, including Gmail, Calendar, and shared electronic files.
• Ability to learn organizational software, databases, and other technology platforms.
• Ability to manage multiple assignments, deadlines, and priorities with accuracy.

Responsibilities

• Provide administrative and clerical support to Cabinet Directors as assigned.
• Manage calendars, schedule meetings, coordinate appointments, and assist with meeting logistics.
• Prepare, format, proofread, copy, distribute, and maintain correspondence, reports, presentations, agendas, meeting materials, and other documents.
• Receive and respond to telephone calls, emails, visitors, and general inquiries, directing individuals to the appropriate staff member or department.
• Maintain accurate electronic and paper filing systems, records, databases, spreadsheets, and shared documents.
• Enter, update, retrieve, and organize information using organizational databases and technology systems.
• Assist with tracking deadlines, projects, reports, contracts, forms, and other administrative requirements.
• Process purchase requests, invoices, reimbursements, registrations, and other documentation in accordance with procedures.
• Assist with travel arrangements, conference registrations, and related documentation as needed.
• Communicate professionally with South Cook employees, school district personnel, administrators, vendors, partners, and the public.
• Provide administrative support across departments when needed.
• Maintain confidentiality regarding personnel, student, and organizational information.
• Identify administrative needs and assist with improving office organization and workflow.

Skills

Google Workspace

Calendar management

Communication skills

Organizational skills

Confidentiality

Multi-tasking

Customer service

Team collaboration

Education

High school diploma

Associate's degree preferred

Bachelor's degree preferred

Tools

organizational software

Job description

Sylvania is seeking an Administrative Assistant to provide comprehensive administrative and clerical support to Cabinet Directors at the South Cook Intermediate Service Center. The role requires strong organizational and communication skills, attention to confidentiality, and the ability to manage multiple priorities in a fast-paced educational setting.

The position emphasizes handling staff communications, coordinating meetings, maintaining filing systems, and supporting across departments