Executive Administrative Coordinator

University of Massachusetts Medical School; Worcester, Northern (MA, KY); Hybrid; USD 55,000 - 70,000; Full time

Job summary

UMass Chan Medical School invites applications for an Administrative Coordinator, located in Worcester, MA. Under the Director of Admissions, this role coordinates departmental administrative functions, supports budgeting, procurement, and travel, and ensures confidential handling of records.

The successful candidate will have a Bachelor of Science degree (or related experience), 1-3 years in executive/administrative coordination, and strong communication and computer skills.

Qualifications

• Bachelor of Science degree in a related field, or equivalent experience.
• 1-3 years of experience in executive/administrative coordination, or related experience.
• Excellent word processing and spreadsheet skills.
• Strong grammar, spelling, and oral and written communication skills required.
• Demonstrated the ability to organize and manage a complex office environment with minimal supervision.
• Demonstrated initiative and independent judgment in organizing and completing projects.

Responsibilities

• Participate in the planning and organization of all office functions; including budgeting, policies, procedures, and procurement.
• Compile budget information, support department accounting, and assist with all fiscal projects.
• Monitor the disbursement of funds to determine appropriateness of expenditures and compliance within budget.
• Coordinate travel.
• Perform complex and varied executive/administrative functions which require a high degree of independent action.
• Design and produce graphics using a variety of software applications.
• Train staff in both basic and enhanced use of software applications.
• Oversee, train, and monitor clerical staff.
• Maintain confidentiality and safeguard department records regarding employee job descriptions, performance appraisals, and other sensitive information.
• Set priorities and procedures for accomplishing tasks, assign and coordinate support staff activities, and manage the work flow of the department.
• Respond to emergencies, independently prioritize activities in the absence of the department heads, and effectively coordinate other resources when necessary.
• Act as a liaison and respond to the requests of constituent groups, senior leadership, and employees within the organization.
• Performs other duties as required.

Skills

Bachelor level degree or equivalent

Budgeting and office administration

Word processing and spreadsheets

Strong grammar and communication

Independent judgment and initiative

Education

Bachelor of Science degree

Tools

Graphics software

Job description

UMass Chan Medical School invites applications for an Administrative Coordinator, located in Worcester, MA. Under the Director of Admissions, this role coordinates departmental administrative functions, supports budgeting, procurement, and travel, and ensures confidential handling of records.

The successful candidate will have a Bachelor of Science degree (or related experience), 1-3 years in executive/administrative coordination, and strong communication and computer skills.