Administrative Coordinator - Grants & Budgets Lead

University of Massachusetts Medical School; Worcester, Northern (MA, KY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

UMass Chan Medical School in Worcester, MA seeks an Administrative Coordinator to perform complex financial and department administrative functions under supervision. The role includes evaluating procedures, managing HR databases, payroll, and preparing budget-related documents.

The position requires a Bachelor's degree in a related field or equivalent experience, plus 2 years in budgeting or administrative work. Strong communication and Microsoft Office/database proficiency are essential.

Qualifications

• Bachelor's degree in Business Administration, Management, Accounting, or related field or equivalent experience.
• 2 years of budgeting, accounting, administrative, or related experience.
• Demonstrated supervisory ability and the skills to communicate with individuals and groups both orally and in writing.
• Proficiency in using Microsoft Office applications and databases.

Responsibilities

• Participate in evaluating and implementing procedures, programs, and ensure proper procedures are followed.
• Evaluate methods, procedures or develop alternative techniques for processing work or improving efficiency/effectiveness.
• Develop and/or modify and maintain the Human Resource database for the Department, including oversight of all PA and payroll processing and maintaining personnel files.
• Maintain ongoing administrative relationships with appropriate departments UMMS.
• Issue correspondence pertaining to departmental issues.
• Prepare position descriptions, requisitions, and advertisements for all department positions; interview and select office support staff with faculty.
• Administer preparation and submission of grant proposals.
• Maintain liaison with granting agencies and explore potential grant sources.

Skills

Supervisory ability

Communication

Team coordination

Education

Bachelor's degree in Business Administration, Management, Accounting, or related field

Tools

Microsoft Office

Databases

Job description

UMass Chan Medical School in Worcester, MA seeks an Administrative Coordinator to perform complex financial and department administrative functions under supervision. The role includes evaluating procedures, managing HR databases, payroll, and preparing budget-related documents.

The position requires a Bachelor's degree in a related field or equivalent experience, plus 2 years in budgeting or administrative work. Strong communication and Microsoft Office/database proficiency are essential.