Coordinator, Administrative II (2026-50422)

University of Massachusetts Medical School; Worcester, Northern (MA, KY); Hybrid; USD 55,000 - 70,000; Full time

Job summary

UMass Chan Medical School invites applications for an Administrative Coordinator, located in Worcester, MA. Under the Director of Admissions, this role coordinates departmental administrative functions, supports budgeting, procurement, and travel, and ensures confidential handling of records.

The successful candidate will have a Bachelor of Science degree (or related experience), 1-3 years in executive/administrative coordination, and strong communication and computer skills.

Qualifications

• Bachelor of Science degree in a related field, or equivalent experience.
• 1-3 years of experience in executive/administrative coordination, or related experience.
• Excellent word processing and spreadsheet skills.
• Strong grammar, spelling, and oral and written communication skills required.
• Demonstrated the ability to organize and manage a complex office environment with minimal supervision.
• Demonstrated initiative and independent judgment in organizing and completing projects.

Responsibilities

• Participate in the planning and organization of all office functions; including budgeting, policies, procedures, and procurement.
• Compile budget information, support department accounting, and assist with all fiscal projects.
• Monitor the disbursement of funds to determine appropriateness of expenditures and compliance within budget.
• Coordinate travel.
• Perform complex and varied executive/administrative functions which require a high degree of independent action.
• Design and produce graphics using a variety of software applications.
• Train staff in both basic and enhanced use of software applications.
• Oversee, train, and monitor clerical staff.
• Maintain confidentiality and safeguard department records regarding employee job descriptions, performance appraisals, and other sensitive information.
• Set priorities and procedures for accomplishing tasks, assign and coordinate support staff activities, and manage the work flow of the department.
• Respond to emergencies, independently prioritize activities in the absence of the department heads, and effectively coordinate other resources when necessary.
• Act as a liaison and respond to the requests of constituent groups, senior leadership, and employees within the organization.
• Performs other duties as required.

Skills

Bachelor level degree or equivalent

Budgeting and office administration

Word processing and spreadsheets

Strong grammar and communication

Independent judgment and initiative

Education

Bachelor of Science degree

Tools

Graphics software

Job description

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When you join the UMass Chan Medical School team, you join us in advancing together to improve the health and well-being of our diverse communities throughout Massachusetts and across the US and the world.Together, we lead in education, research, health care delivery, and public service. Your life’s work is more than a career. It’s an expression of your passion, intellect, skill, and drive.UMass Chan's commitment to excellence, innovation, competitive benefits, and work-life integration will allow you to build a professionally rewarding career as we work together to better or improve the health of people around the globe.

GENERAL SUMMARY OF POSITION:

Under the direction of the Director of Admissions or designee, the Administrative Coordinator performs complex and varied duties associated with the coordination of departmental administrative functions.

MAJOR RESPONSIBILITIES:

• Participate in the planning and organization of all office functions; including budgeting, policies, procedures, and procurement
• Compile budget information, support department accounting, and assist with all fiscal projects
• Monitor the disbursement of funds to determine appropriateness of expenditures and compliance within budget
• Coordinate travel
• Perform complex and varied executive/administrative functions which require a high degree of independent action
• Design and produce graphics using a variety of software applications
• Train staff in both basic and enhanced use of software applications
• Oversee, train, and monitor clerical staff
• Maintain confidentiality and safeguard department records regarding employee job descriptions, performance appraisals, and other sensitive information
• Set priorities and procedures for accomplishing tasks, assign and coordinate support staff activities, and manage the work flow of the department
• Respond to emergencies, independently prioritize activities in the absence of the department heads, and effectively coordinate other resources when necessary
• Act as a liaison and respond to the requests of constituent groups, senior leadership, and employees within the organization
• Performs other duties as required.

REQUIRED QUALIFICATIONS:

• Bachelor of Science degree in a related field, or equivalent experience
• 1-3 years of experience in executive/administrative coordination, or related experience
• Excellent word processing and spreadsheet skills
• Strong grammar, spelling, and oral and written communication skills required
• Demonstrated the ability to organize and manage a complex office environment with minimal supervision
• Demonstrated initiative and independent judgment in organizing and completing projects.

Posting Disclaimer:

This job posting outlines the primary responsibilities and qualifications for the role but is not intended to be an exhaustive list.Duties and expectations may evolve in response to the needs of the department and the broader institution.

In alignment with our commitment to pay transparency, the base salary range for this position is listed above (exclusive of benefits and retirement).At UMass Chan Medical School, final base salary offers are determined based on a combination of factors, including your skills, education, and relevant experience.We also consider internal equity to ensure fair and consistent compensation across our teams.

Please note that the range provided reflects the full base salary range for this position. Offers are typically made within the midrange to allow for future growth and development within the role.

In addition to base pay, UMass Chan offers a comprehensive Total Rewards package, which includes paid time off, medical, dental, and vision coverage, and participation in a 401(a)-retirement plan, with the option to contribute to a voluntary 403(b) plan.

UMass Chan welcomes all qualified applicants and complies with all state and federal anti-discrimination laws.