Executive Administrative Coordinator

TAPP Film; United States; On-site; USD 34,000 - 39,000; Full time

Job summary

Hollywood Park is seeking an organized administrative professional to support senior leadership in a dynamic environment. The role involves calendar management, travel coordination, and handling confidential information with discretion.

You will draft communications, prepare documents, and coordinate with internal and external stakeholders to ensure smooth daily operations and timely updates for leadership.

Qualifications

• Bachelor’s degree or equivalent education and experience.
• 0-2 years of administrative support experience, preferably supporting management or senior leadership.
• Ability to handle sensitive and confidential information with discretion and professionalism.
• Ability to adapt to changing priorities while maintaining professionalism in a fast-paced environment.
• Proficiency in Google Workspace and Microsoft Office Suite, including calendar management, spreadsheets, and document preparation.
• Strong verbal and written communication skills.
• Strong organizational skills, time management, and attention to detail.
• Ability to successfully interact with all levels of the organization.
• Ability to work a flexible schedule, including nights, weekends, and holidays, as business needs require.

Responsibilities

• Manage senior leadership calendars, including scheduling meetings, coordinating appointments, and prioritizing commitments to support daily business operations.
• Provide administrative support to senior leadership, including preparing correspondence, organizing documents, and coordinating day-to-day activities.
• Coordinate travel arrangements, guest accommodations, and meeting logistics for leadership and business-related activities.
• Draft, edit, and proofread communications, presentations, and other business documents to ensure accuracy and professionalism.
• Serve as a point of contact between leadership, employees, clients, and external stakeholders to facilitate timely communication and coordination.
• Support special projects and departmental initiatives by conducting research, tracking deliverables, and coordinating with relevant stakeholders.
• Assist with budget preparation, expense tracking, and financial documentation for assigned projects, as applicable.
• Organize and maintain administrative records, project documentation, and related information to support efficient departmental operations.

Skills

Calendar management

Microsoft Office

Google Workspace

Communication skills

Time management

Discretion

Organizational skills

Support leadership

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office Suite

Job description

Hollywood Park is seeking an organized administrative professional to support senior leadership in a dynamic environment. The role involves calendar management, travel coordination, and handling confidential information with discretion.

You will draft communications, prepare documents, and coordinate with internal and external stakeholders to ensure smooth daily operations and timely updates for leadership.