Executive Admin Coordinator | Master Calendar & Travel Ops

Niceboard; Los Angeles (CA); On-site; USD 34,000 - 39,000; Full time

Job summary

Hollywood Park is seeking an Administrative Coordinator to provide high-level administrative and operational support to senior leadership, including calendar management, scheduling, communications, and travel coordination. The role emphasizes organization, confidentiality, and effective coordination with internal and external stakeholders.

The position requires a bachelor’s degree or equivalent experience, 0–2 years in administrative support, and proficiency with Google Workspace and Microsoft

Qualifications

• Bachelor’s degree or equivalent education and experience.
• 0-2 years of administrative support experience, preferably supporting management or senior leadership.
• Ability to handle sensitive and confidential information with discretion and professionalism.
• Ability to adapt to changing priorities while maintaining professionalism in a fast-paced environment.
• Proficiency in Google Workspace and Microsoft Office Suite, including calendar management, spreadsheets, and document preparation.
• Strong verbal and written communication skills.
• Strong organizational skills, time management, and attention to detail.
• Ability to successfully interact with all levels of the organization.
• Ability to work a flexible schedule, including nights, weekends, and holidays, as business needs require.

Responsibilities

• Manage senior leadership calendars, including scheduling meetings, coordinating appointments, and prioritizing commitments to support daily business operations.
• Provide administrative support to senior leadership, including preparing correspondence, organizing documents, and coordinating day-to-day activities.
• Coordinate travel arrangements, guest accommodations, and meeting logistics for leadership and business-related activities.
• Draft, edit, and proofread communications, presentations, and other business documents to ensure accuracy and professionalism.
• Serve as a point of contact between leadership, employees, clients, and external stakeholders to facilitate timely communication and coordination.
• Support special projects and departmental initiatives by conducting research, tracking deliverables, and coordinating with relevant stakeholders.
• Assist with budget preparation, expense tracking, and financial documentation for assigned projects, as applicable.
• Organize and maintain administrative records, project documentation, and related information to support efficient departmental operations.

Skills

Calendar management

Verbal communication

Written communication

Organizational skills

Time management

Discretion

Interpersonal skills

Education

Bachelor’s degree

Tools

Google Workspace

Microsoft Office Suite

Job description

Hollywood Park is seeking an Administrative Coordinator to provide high-level administrative and operational support to senior leadership, including calendar management, scheduling, communications, and travel coordination. The role emphasizes organization, confidentiality, and effective coordination with internal and external stakeholders.

The position requires a bachelor’s degree or equivalent experience, 0–2 years in administrative support, and proficiency with Google Workspace and Microsoft