Executive Admin Coordinator – On-Site

Hollywood Park Management Company, LLC.; California; On-site; USD 34,000 - 39,000; Full time

Job summary

Hollywood Park Management Company, LLC. is seeking an Administrative Coordinator – YouTube Theater to provide comprehensive administrative and operational support to senior leadership.

The role encompasses calendar management, scheduling, travel coordination, and handling special projects in a fast-paced environment. The position requires up to 2 years of administrative experience, proficiency with Google Workspace and Microsoft Office, and excellent communication and organizational skills.

Qualifications

• Bachelor’s degree or equivalent education and experience.
• 0-2 years of administrative support experience, preferably supporting management or senior leadership.
• Proficiency in Google Workspace and Microsoft Office Suite, including calendar management, spreadsheets, and document preparation.
• Strong verbal and written communication skills.
• Strong organizational skills, time management, and attention to detail.
• Ability to interact with all levels of the organization.
• Ability to work a flexible schedule, including nights, weekends, and holidays.

Responsibilities

• Manage senior leadership calendars, including scheduling meetings and prioritizing commitments.
• Provide administrative support to senior leadership, including preparing correspondence and organizing documents.
• Coordinate travel arrangements, guest accommodations, and meeting logistics for leadership.
• Draft, edit, and proofread communications and presentations for accuracy and professionalism.
• Serve as a point of contact between leadership, employees, clients, and external stakeholders.

Skills

Communication skills

Organizational skills

Time management

Discretion

Adaptability

English proficiency

Education

Bachelor's degree or equivalent

Tools

Google Workspace

Microsoft Office Suite

Job description

Hollywood Park Management Company, LLC. is seeking an Administrative Coordinator – YouTube Theater to provide comprehensive administrative and operational support to senior leadership.

The role encompasses calendar management, scheduling, travel coordination, and handling special projects in a fast-paced environment. The position requires up to 2 years of administrative experience, proficiency with Google Workspace and Microsoft Office, and excellent communication and organizational skills.