Executive Administrative Coordinator

TEKsystems; United States; Hybrid; USD 44,000 - 47,000; Full time

Benefits offered by this job

Medical

Dental & Vision

401(k) Retirement Plan

Life Insurance

Disability Insurance

Time Off

Job summary

TEKsystems is seeking an Administrative Coordinator to provide high-level administrative and operational support for the Enterprise Marketing & Partnerships team. The role involves managing calendars, coordinating meetings, and supporting communications in a fast-paced environment.

Based in Torrance, CA, this contract position requires strong organizational skills and experience supporting executives and cross-functional teams.

Qualifications

• 4+ years of administrative, executive support, project coordination, or related experience.
• Strong organizational, prioritization, and time-management skills.
• Excellent written and verbal communication abilities.
• Experience supporting executives and cross-functional teams.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong attention to detail and follow-through.
• Proficiency with Microsoft Office Suite, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.
• Ability to handle confidential information with professionalism and discretion.

Responsibilities

• Provide high-level administrative support to executives and cross-functional stakeholders.
• Manage executive calendars, scheduling, and meeting coordination.
• Organize meeting logistics, including conference rooms, virtual meetings, and attendee coordination.
• Maintain distribution lists, stakeholder contacts, and shared calendars.
• Coordinate travel arrangements, expense reporting, and team administrative requests.
• Support budget tracking, invoice processing, and purchase order management.
• Schedule leadership, governance, and operational meetings.
• Prepare agendas and distribute meeting materials.
• Capture meeting notes, key decisions, and action items.
• Maintain action logs and follow up on outstanding deliverables.
• Coordinate follow-up meetings and related activities.
• Draft and distribute meeting invitations, reminders, and follow-up communications.
• Support leadership updates, team announcements, and governance communications.
• Track communication deadlines and ensure timely delivery.
• Review communications for accuracy, formatting, and distribution.
• Coordinate administrative activities for projects and strategic initiatives.
• Maintain project documentation, action logs, and participant records.
• Support workshops, planning sessions, and stakeholder meetings.
• Track deadlines and assist with document review and approval processes.
• Maintain organized files, records, templates, and shared repositories.
• Ensure document version control and proper storage practices.
• Manage access permissions and archive outdated materials.
• Protect confidential and sensitive information.

Skills

Schedule meetings

Project coordination

Office 365

Partnerships marketing

Job description

TEKsystems is seeking an Administrative Coordinator to provide high-level administrative and operational support for the Enterprise Marketing & Partnerships team. The role involves managing calendars, coordinating meetings, and supporting communications in a fast-paced environment.

Based in Torrance, CA, this contract position requires strong organizational skills and experience supporting executives and cross-functional teams.