Executive Administrative Assistant

TEKsystems; United States; Hybrid; USD 44,000 - 47,000; Full time

Benefits offered by this job

Medical

Dental & Vision

401(k) Retirement Plan

Life Insurance

Disability Insurance

Time Off

Job summary

TEKsystems is seeking an Administrative Coordinator to provide high-level administrative and operational support for the Enterprise Marketing & Partnerships team. The role involves managing calendars, coordinating meetings, and supporting communications in a fast-paced environment.

Based in Torrance, CA, this contract position requires strong organizational skills and experience supporting executives and cross-functional teams.

Qualifications

• 4+ years of administrative, executive support, project coordination, or related experience.
• Strong organizational, prioritization, and time-management skills.
• Excellent written and verbal communication abilities.
• Experience supporting executives and cross-functional teams.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong attention to detail and follow-through.
• Proficiency with Microsoft Office Suite, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.
• Ability to handle confidential information with professionalism and discretion.

Responsibilities

• Provide high-level administrative support to executives and cross-functional stakeholders.
• Manage executive calendars, scheduling, and meeting coordination.
• Organize meeting logistics, including conference rooms, virtual meetings, and attendee coordination.
• Maintain distribution lists, stakeholder contacts, and shared calendars.
• Coordinate travel arrangements, expense reporting, and team administrative requests.
• Support budget tracking, invoice processing, and purchase order management.
• Schedule leadership, governance, and operational meetings.
• Prepare agendas and distribute meeting materials.
• Capture meeting notes, key decisions, and action items.
• Maintain action logs and follow up on outstanding deliverables.
• Coordinate follow-up meetings and related activities.
• Draft and distribute meeting invitations, reminders, and follow-up communications.
• Support leadership updates, team announcements, and governance communications.
• Track communication deadlines and ensure timely delivery.
• Review communications for accuracy, formatting, and distribution.
• Coordinate administrative activities for projects and strategic initiatives.
• Maintain project documentation, action logs, and participant records.
• Support workshops, planning sessions, and stakeholder meetings.
• Track deadlines and assist with document review and approval processes.
• Maintain organized files, records, templates, and shared repositories.
• Ensure document version control and proper storage practices.
• Manage access permissions and archive outdated materials.
• Protect confidential and sensitive information.

Skills

Schedule meetings

Project coordination

Office 365

Partnerships marketing

Job description

The Administrative Coordinator provides high-level administrative and operational support to the Enterprise Marketing & Partnerships team. This role is responsible for managing calendars, coordinating meetings, supporting communications, maintaining documentation, and ensuring key initiatives stay organized and on track. The ideal candidate is highly organized, proactive, detail-oriented, and comfortable working in a fast-paced environment supporting executives and cross-functional stakeholders.

Key Responsibilities

Administrative Support

• Manage executive calendars, scheduling, and meeting coordination.
• Organize meeting logistics, including conference rooms, virtual meetings, and attendee coordination.
• Maintain distribution lists, stakeholder contacts, and shared calendars.
• Coordinate travel arrangements, expense reporting, and team administrative requests.
• Support budget tracking, invoice processing, and purchase order management.

Meeting & Governance Coordination

• Schedule leadership, governance, and operational meetings.
• Prepare agendas and distribute meeting materials.
• Capture meeting notes, key decisions, and action items.
• Maintain action logs and follow up on outstanding deliverables.
• Coordinate follow-up meetings and related activities.

Communication Support

• Draft and distribute meeting invitations, reminders, and follow-up communications.
• Support leadership updates, team announcements, and governance communications.
• Track communication deadlines and ensure timely delivery.
• Review communications for accuracy, formatting, and distribution.

Project & Initiative Support

• Coordinate administrative activities for projects and strategic initiatives.
• Maintain project documentation, action logs, and participant records.
• Support workshops, planning sessions, and stakeholder meetings.
• Track deadlines and assist with document review and approval processes.

Document Management

• Maintain organized files, records, templates, and shared repositories.
• Ensure document version control and proper storage practices.
• Manage access permissions and archive outdated materials.
• Protect confidential and sensitive information.

Required Qualifications

• 4+ years of administrative, executive support, project coordination, or related experience.
• Strong organizational, prioritization, and time-management skills.
• Excellent written and verbal communication abilities.
• Experience supporting executives and cross-functional teams.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong attention to detail and follow-through.
• Proficiency with Microsoft Office Suite, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.
• Ability to handle confidential information with professionalism and discretion.

Preferred Qualifications

• Experience supporting governance, operations, strategy, project management, or marketing teams.
• Experience with budget tracking, invoice processing, and purchase order management.
• Demonstrated ability to improve administrative processes and operational efficiency.

Skills

Schedule meetings, Project coordination, office 365, partnerships marketing

Job Type & Location

This is a Contract position based out of Torrance, CA.

Pay and Benefits

The pay range for this position is $32.65 - $34.01/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your jobclassification and length of employment. Benefits are subject to change and may besubject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical
• dental & vision
• Critical Illness
• Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Torrance,CA.

Application Deadline

This position is anticipated to close on Oct 9, 2026.

About TEKsystems

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems and TEKsystems Global Services

We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.