Executive Administrative Coordinator

Martin's Point Health Care Inc.; Scarborough (ME); On-site; USD 39,000 - 48,000; Full time

Job summary

Martin's Point Health Care Inc. is seeking an Administrative Coordinator to provide high‑level administrative support to the Vice President.

The role includes calendar management, data reporting, and confidential project coordination within a healthcare environment. Responsibilities cover document preparation, travel logistics, meeting support, and cross‑department collaboration to ensure smooth operations and accurate recordkeeping.

Qualifications

• High school diploma or equivalent required.
• Associate degree preferred.
• 4+ years of relevant administrative experience in a business office environment required.
• Experience as a senior level administrative assistant preferred.
• Experience in a health care environment preferred.

Responsibilities

• Interacts with internal and external customers in a courteous and professional manner.
• Produces documents utilizing MS Office software (minutes, reports, presentations, etc.).
• Maintains appropriate databases to ensure ease of information access.
• Completes project assignments including information gathering, reporting, analysis, and filing.
• Provides travel support and coordinates logistics for meetings and conferences.
• Prepares documents and presentations using MS Office and Visio.
• Coordinates appointments and schedules for internal and external activities.
• Answers incoming calls and emails or directs to the appropriate individuals.
• Manages online filing system, office equipment, mail, supplies, and expenses.
• Partners with Support Services and IT on equipment and ergonomic needs.
• Coordinates provider orientation and onboarding with Human Resources.
• Processes provider time off requests and bi-weekly timecards.
• Maintains waiting room monitors and reconciles department credit cards in Concur.
• Attends trainings to enhance job skills and maintain requirements.
• Performs other administrative duties as necessary.

Skills

MS Office

Meeting minutes

Organizational skills

Communication

Customer service

Education

High school diploma

Associate degree

Tools

Visio

Outlook

PowerPoint

Job description

Martin's Point Health Care Inc. is seeking an Administrative Coordinator to provide high‑level administrative support to the Vice President.

The role includes calendar management, data reporting, and confidential project coordination within a healthcare environment. Responsibilities cover document preparation, travel logistics, meeting support, and cross‑department collaboration to ensure smooth operations and accurate recordkeeping.