Executive Administrative Coordinator

eastwestcenter; Honolulu (HI); On-site; USD 51,508 - 62,954; Full time

Benefits offered by this job

Health insurance

Retirement savings with company match

Paid time off

Job summary

The East-West Center in Honolulu, HI is seeking an Administrative Assistant to provide high-quality administrative support to senior leadership. The role involves managing multiple clerical duties, travel arrangements, and event coordination while ensuring confidentiality in sensitive communications.

Typical tasks include organizing correspondence, maintaining inventory, and assisting with reports and proposals. The ideal candidate holds a Bachelor’s degree and has at least 3 years of relevant experience, with strong communication and organizational skills.

Qualifications

• Minimum of three (3) years of professional work experience related to administrative support.
• Ability to manage confidential information with discretion.
• Experience supervising interns or student assistants.

Responsibilities

• Manage time-sensitive clerical, fiscal, and travel-related work.
• Compose, edit, and organize administrative materials.
• Coordinate travel arrangements for staff and guests.
• Develop and maintain office procedures for efficient operation.

Skills

Organizational skills

Communication skills

Attention to detail

Multitasking

Education

Bachelor’s degree or equivalent training

Tools

Google Suite

Microsoft Teams

Zoom

Job description

The East-West Center in Honolulu, HI is seeking an Administrative Assistant to provide high-quality administrative support to senior leadership. The role involves managing multiple clerical duties, travel arrangements, and event coordination while ensuring confidentiality in sensitive communications.

Typical tasks include organizing correspondence, maintaining inventory, and assisting with reports and proposals. The ideal candidate holds a Bachelor’s degree and has at least 3 years of relevant experience, with strong communication and organizational skills.