Executive Administrative & Billing Specialist

HEARD MCELROY & VESTAL LLC; Shreveport (LA); On-site; USD 34,000 - 48,000; Full time

Job summary

Heard, McElroy & Vestal LLC in Shreveport, LA, seeks an experienced administrative assistant to support a Partner and the department. You will manage calendars, screen calls, draft letters, and handle filings with discretion.

This role requires 1–3 years of experience, proficiency in Outlook/Word/Excel, and a high school diploma or GED. You will contribute to office operations, AR tasks, and client communications while upholding firm standards of confidentiality and service.

Qualifications

• High school diploma or GED required; 1–3 years of administrative/accounting duties.
• Proficient in Outlook, Word and Excel; accurate data entry and document management.
• Ability to maintain confidentiality and build professional client relationships.

Responsibilities

• Provide administrative support to assigned Partner(s) and Departments; scheduling, calendar management and correspondence.
• Coordinate meetings and events, prepare materials, and maintain files and records.
• Process client information in accounts receivable software; post deposits and adjustments.
• Perform word processing, spreadsheets and accounting software tasks.
• Prepare client correspondence, tax extensions and related reports.
• Ensure documents for signature are accurate and compliant with firm standards.

Skills

Multi-project management

Independent worker

Adaptability

Communication skills

Client relations

Deadline-oriented

Reliability & punctuality

Organization

Confidentiality

Education

High school diploma or GED

College degree preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Heard, McElroy & Vestal LLC in Shreveport, LA, seeks an experienced administrative assistant to support a Partner and the department. You will manage calendars, screen calls, draft letters, and handle filings with discretion.

This role requires 1–3 years of experience, proficiency in Outlook/Word/Excel, and a high school diploma or GED. You will contribute to office operations, AR tasks, and client communications while upholding firm standards of confidentiality and service.