Dynamic Administrative Assistant to Partners

Talentify; Shreveport (LA); On-site; USD 36,000 - 54,000; Full time

Job summary

Heard, McElroy & Vestal is seeking an experienced administrative professional to support a Partner and department with a high level of discretion. You will manage calendars, coordinate meetings, draft correspondence, and prepare reports using Word, Excel and accounting software.

Responsibilities include handling client files, processing deposits and invoices, ensuring accuracy and firm compliance, and delivering exceptional service to internal and external stakeholders.

Qualifications

• High school diploma or GED required.
• 1–3 years of administrative or accounting duties.
• College degree preferred.
• Proficient with Outlook, Word and Excel.

Responsibilities

• Provides administrative support to the assigned Partner(s) and Department(s).
• Schedules meetings, maintains calendars and coordinates events.
• Enters and updates client information in accounts receivable software.
• Performs word processing, spreadsheets and uses accounting software.
• Maintains confidential communications and handles sensitive information.
• Seasonal overtime may be required.

Skills

Multitasking

Organizational skills

Effective communication

Professionalism

Attention to detail

Education

High school diploma or GED

College degree preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Heard, McElroy & Vestal is seeking an experienced administrative professional to support a Partner and department with a high level of discretion. You will manage calendars, coordinate meetings, draft correspondence, and prepare reports using Word, Excel and accounting software.

Responsibilities include handling client files, processing deposits and invoices, ensuring accuracy and firm compliance, and delivering exceptional service to internal and external stakeholders.