Executive Administrative Assistant (TS/SCI)

Alion Science and Technology; Dayton (OH); On-site; USD 60,000 - 85,000; Full time

Job summary

Alion Science and Technology is seeking a candidate for a full-time position focused on providing administrative support for program and management operations. The candidate will assist with preparing, scheduling, and coordinating materials for internal and external briefings and reports.

Applicants must have a minimum of 10 years of relevant work experience and possess an active Top Secret security clearance. This role requires strong proficiency in Microsoft Office and experience in a Sensitive Compartmented Information (SCI) environment.

Qualifications

• 10 years of relevant work experience required.
• Active Top Secret security clearance, current within five years.
• Experience in a Sensitive Compartmented Information (SCI) environment.

Responsibilities

• Provide administrative support for management operations.
• Assist with internal and external briefings and reports.
• Compile and prepare reports and meeting minutes.

Skills

Administrative knowledge

Proficiency in Microsoft Office

Data organization

Strong communication

Job description

• Full-time

Job Description

Candidate applies administrative knowledge in support of program and management operations. Supports customer requirements for internal and external briefings and reports by assisting with preparation, scheduling and coordination of materials. Provides knowledge and capability in the use of personal computers and appropriate software applications (e.g. Microsoft Office) to produce visual aids (slides, viewgraphs, briefing charts and other graphics); file and retrieve electronic and/or paper graphics materials to facilitate research and expedite creation of briefings and reports; compile and prepare briefings and reports in hard copy, for special and/or recurring reports; and provide assistance during briefings and VTC assistance. Monitors office supplies and assists with supply lists and electronic baskets. Provides administrative support to various functional areas, such as: Human Resources, inputting information into various management systems, including Defense Travel System, monitoring information flow from various systems, providing reports from systems and assembling information from these systems. Keeps the program office apprised as to progress, problems and issues associated with the projects. Summarizes the major activities accomplished during the reporting period. Develops spreadsheets and databases to organize and store program data. Provides support in the planning, formulation, editing, development and publication of finished products, e.g. program documentation, plans, directives, reports, briefings and other presentations in the media format requested. Provides support for internal and external meetings and briefings; and compiles meeting minutes and distributes minutes to appropriate personnel.

Qualifications

Position requires 10 years of relevant work experience. Candidate must possess an active Top Secret security clearance, current within five years, based upon a Single Scope Background Investigation (SSBI) or SSBI Periodic Review (SBPR) and be eligible for Sensitive Compartmented Information (SCI) and Special Access Programs (SAP) access. All personnel must have 12 months or more of experience in a SAP environment within the last five years.

Additional Information

All your information will be kept confidential according to EEO guidelines.