Administrative Assistant

TLA-LLC; Illinois; On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Opportunities for professional growth

Collaboration with expert teams

Job summary

A mission-driven organization is seeking a highly organized Administrative Assistant to provide crucial support within the Intelligence Community. The successful candidate will manage administrative workflows, coordinate meetings, and handle classified communications. Essential qualifications include an active TS/SCI clearance, proficiency in Microsoft Office, and experience in high-security environments. The position requires on-site work in a secure facility, and teamwork with security and IT personnel is crucial for compliance with all protocols.

Qualifications

• 2–5 years of administrative or executive support experience, preferably in federal, defense, or intelligence settings.
• Ability to work in a secure facility environment while maintaining confidentiality.
• Prior experience supporting the Intelligence Community or federal agencies is preferred.

Responsibilities

• Provide comprehensive administrative support to senior leaders and program managers.
• Manage and coordinate schedules, meetings, and communications.
• Prepare and format correspondence and documentation according to agency standards.
• Handle visitor access and travel arrangements as necessary.

Skills

TS/SCI clearance with Polygraph

Microsoft Office Suite proficiency

Excellent written and verbal communication

Detail-oriented and professional demeanor

Ability to manage multiple priorities

Job description

We are seeking a highly organized, discreet, and proactive Administrative Assistant to support mission-critical operations within the Intelligence Community. The ideal candidate excels in fast-paced, high-security environments, demonstrates outstanding judgment, and is able to manage complex administrative workflows while maintaining strict confidentiality.

Key Responsibilities

• Provide comprehensive administrative support to senior leaders, program managers, and mission teams.
• Manage and coordinate calendars, meetings, secure conference rooms, VTC sessions, and classified/unclassified communications.
• Prepare, edit, and format correspondence, briefings, reports, and documentation in accordance with agency standards.
• Track taskers, actions, and deliverables; ensure deadlines are monitored and met.
• Facilitate visitor access and escort duties in accordance with facility security protocols.
• Handle travel arrangements, vouchers, and logistics for domestic and OCONUS travel (as permitted).
• Maintain and update filing systems and document repositories across multiple classification levels.
• Support onboarding and administrative processing for new personnel (badging, accounts, orientation scheduling).
• Coordinate office supplies, maintenance requests, and workspace readiness.
• Work closely with security, IT, and operations personnel to ensure compliance with all IC policies and procedures.

Qualifications

• Active TS/SCI clearance with Polygraph
• 2–5 years of administrative or executive support experience; experience in a federal, defense, or intelligence setting strongly preferred.
• Demonstrated ability to manage multiple priorities with precision and a high degree of confidentiality.
• Strong proficiency with Microsoft Office Suite and common government productivity tools.
• Excellent written and verbal communication skills.
• Ability to work independently and within a team in a secure facility environment.
• Detail-oriented, reliable, and highly professional demeanor.

Preferred Qualifications

• Prior experience supporting the Intelligence Community, DoD, or federal agencies.
• Familiarity with classified document handling, secure communication systems, and access control procedures.
• Experience preparing briefings or documentation for senior government officials.
• Training or certification in office administration, project coordination, or federal administrative procedures.

Work Environment

• Position requires on-site work within a secure facility (SCIF).
• May involve occasional extended hours depending on mission needs.
• Must adhere to all security, compliance, and information-handling protocols.

You will be part of a mission-driven organization supporting national security priorities. We offer opportunities for professional growth, collaboration with expert teams, and a chance to contribute meaningfully to work that matters.