Senior Federal Executive Assistant (Must have TS/SCI clearance)

InfiniSource Consulting Solutions, Inc.; Frederick (MD); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short and long-term disability insurance

401(k) retirement plan

Job summary

A government contracting firm is seeking an Executive Assistant/Administrative Assistant II in Frederick, Maryland. This position involves managing office support services, calendar management, and coordinating travel logistics. Candidates should have a college degree and preferably Army experience, along with an active TS SCI clearance. The firm provides a competitive salary and comprehensive benefits, including medical, dental, and a 401(k) plan.

Qualifications

• Proficient in providing full office administrative support including scheduling, organizing, and communication tasks.
• Ability to maintain filing systems and ensure compliance with agency regulations.
• Experience in coordinating travel logistics and managing meeting materials.

Responsibilities

• Manage high-level calendar appointments and coordinate meetings.
• Evaluate information requests and coordinate responses timely.
• Organize action items and maintain business relationships efficiently.
• Draft and edit correspondence and prepare various documentation.
• Coordinate travel including transportation and accommodations.

Skills

Administrative support

Calendar management

Communication

Organization

Policy development

Education

College Degree

Job description

Description

InfiniSource Consulting Solutions (ICS), a 150+ employee government contractor specializing in Management Consulting, Information Technology, and Professional Services to the federal government. We tailor our services to meet the specific needs of our civilian, defense, and private-industry sponsor. Our corporate support processes are ISO 9001 certified, giving our customers the confidence that we are continually measuring and improving upon the support we provide and are committed to the highest level of customer satisfaction.

Position

ICS is seeking an Executive Assistant/Administrative Assistant II to join our team!

Responsibilities

• Providing a full range of office and administrative support services duties including managing high level calendar appointments; scheduling meetings; coordinating interviews and conferences; evaluating requests for information, appointments, tasks, and other correspondence; and coordinating responses within established deadlines for high level officials.
• Organizing and prioritizing action items and serving as a liaison for internal and external offices.
• Managing business relationships with other program offices, divisions, and stakeholders.
• Managing logistics, materials, and generating minutes for meetings.
• Drafting and editing correspondence.
• Preparing memoranda, talking points, briefing materials, reports, spreadsheets, and other documentation ensuring correct formatting, grammar, and punctuation.
• Maintaining filing systems and ensuring adherence to Agency guidance for the retention, protection, retrieval, transfer, and disposal of records.
• Evaluating and assisting in the development of office policies and procedures; assisting in the planning and implementing of office systems, layouts, and equipment distribution; and taking the lead on performing other duties as assigned in support of a range of administrative operations and activities (i.e., special projects, research studies, budget analysis, and other specialized functions).
• Coordinating travel logistics including securing transportation and overnight accommodations in both domestic, and international locations; coordinating and communicating travel agendas, including the assembly of printed material developed to assist with the individual’s and/or teams’ objectives as it relates to that travel; and helping to resolve problems related to last minute travel changes or cancellations.

Requirements

• College Degree
• Army experience a plus
• Active TS SCI clearance

EEO Statement

InfiniSource Consulting Solutions (ICS) is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. US Citizenship is required for most positions.

Benefits

InfiniSource Consulting Solutions offers a competitive salary and a generous benefits package. This package includes medical, dental, vision, life, short and long-term disability insurances, and a 401(k) retirement plan.