Administrative Assistant II

Estée Lauder Companies; New York (NY); On-site; USD 45,000 - 72,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Paid holidays

Disability insurance

Wellness programs

Job summary

The Estée Lauder Companies is seeking an experienced Executive Assistant to support the SVP Global Manufacturing & Engineering and VP Global Supply Chain Strategy & Value Acceleration. The role requires discretion, proactive planning, and independent judgment in a fast-paced, global context.

Responsibilities include calendar and travel coordination, meeting planning, expense reporting via Concur, and document preparation.

Qualifications

• Supports senior executives with minimal supervision in a fast-paced, global environment.
• Requires strong organizational skills and meticulous attention to detail.
• Ability to manage multiple priorities and deliver high-quality work under tight deadlines.
• Handles confidential information with discretion and professionalism.

Responsibilities

• Ensure smooth ongoing operations of SVP office and multi-task capacity.
• Coordinate domestic and international travel, itineraries, visas.
• Manage complex calendars and scheduling for senior leaders.
• Plan high-level meetings including venue, catering and materials.
• Process monthly expense reports using Concur and prepare communications and presentations.
• Attend meetings and prepare agendas, recaps and follow-ups.
• Receive/review mail and email and act as backup assistant to senior leadership.

Skills

Multitasking

Organization

Communication

Discretion

Education

Bachelor’s degree preferred

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Concur

Job description

The Estée Lauder Companies Inc. is one of the world’s leading manufacturers, marketers, and sellers of quality skin care, makeup, fragrance, and hair care products, and is a steward of luxury and prestige brands globally. The company’s products are sold in approximately 150 countries and territories under brand names including: Estée Lauder, Aramis, Clinique, Lab Series, Origins, M·A·C, La Mer, Bobbi Brown Cosmetics, Aveda, Jo Malone London, Bumble and bumble, Darphin Paris, TOM FORD, Smashbox, AERIN Beauty, Le Labo, Editions de Parfums Frédéric Malle, GLAMGLOW, KILIAN PARIS, Too Faced, Dr.Jart+, the DECIEM family of brands, including The Ordinary and NIOD, and BALMAIN Beauty.

This role will provide administrative support to multiple senior executives, including the SVP Global Manufacturing & Engineering and VP Global Supply Chain Strategy & Value Acceleration, as well as occasional support of the leadership teams of these leaders. Working under moderate to limited supervision, this role requires significant independent judgment to perform routine to complex tasks. This individual must possess the ability to build collaborative relationships and proactively seek ways to improve organizational efficiencies. Work will typically involve gathering and compiling information relevant to the executive’s assignment and will often assist on project work to support the executive and/or team. The job involves global scope and international exposure.

Key Roles and Responsibilities:

• Ensure effective ongoing operations of SVPs office, ability to multi⁃task
• Coordinate complex travel arrangements, both domestic and international, including itineraries, agendas, visas
• Manage complex calendar and handle all scheduling matters
• Serve as contact person for planning high level meetings (quarterly, regional, bi-annual, etc.) including venue selection, catering, etc.
• Process monthly expense reports using Concur
• Prepare documents such as emails, communications, spreadsheets, and presentations
• Attend meetings and responsible for preparation of agenda, recaps, follow ups
• Receive/Review (and action where applicable) all mail/email
• Manage Town Hall meetings
• Able to serve as backup assistant to Senior Leadership

Qualifications

• Ability to solve routine problems of moderate scope and complexity following established policies and procedures.
• Highly organized and detail-oriented, being able to grasp the “big picture”
• Ability to manage tasks and projects with autonomy while using good judgment and diplomacy
• Interface with all levels within the organization, including senior leadership
• Comfortable working in a fast-paced environment
• Strong sense of urgency, customer service skills
• Excellent follow-through skills
• Ability to handle highly confidential material/correspondence and exercise discretion regarding confidential information
• Strong Microsoft Office Suite skills, including Microsoft Word, Excel, Outlook and Powerpoint

Pay Range:

Anticipated Base Salary Range $33.30 to $52.30 (Depending on qualifications, skills, experience and/or budget), based on a 40 hour work week (range to be scaled accordingly).

In addition, The Estée Lauder Companies offers a variety of benefits to eligible employees, including health insurance coverage (medical, dental, and vision insurance), wellness and family support programs, life and disability insurance, retirement savings plans, education-related programs, paid holidays and vacation time.

• health insurance coverage (medical, dental, and vision insurance)
• wellness and family support programs
• life and disability insurance
• retirement savings plans
• education-related programs
• paid holidays and vacation time

In addition, the Company maintains highly competitive incentive compensation programs (role eligibility may vary based on terms of the respective plan(s)).

You may be eligible to participate in the applicable Commission/Bonus Plan, under the plan guidelines in effect at the time of hire. Additional details regarding the commission plan will be provided as part of your onboarding.

Equal Opportunity Employer

We are an equal-opportunity employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. Accommodations for job applicants with disabilities are available on request.

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