Executive Administrative Assistant to the SON Dean

North Shore Bank; Winchester (VA); On-site; USD 35,000 - 45,000; Full time

Job summary

Shenandoah University’s School of Nursing is accepting applications for an Administrative Assistant. This full-time, benefited role is located in Winchester, VA.

The assistant provides essential support to the Dean, Associate Deans, Faculty, and Students, handling scheduling, documentation, and communications. Responsibilities include updating student records, running reports, coordinating tours and ceremonies, and maintaining advising spreadsheets.

Qualifications

• Strong interpersonal skills and ability to work effectively at all levels in a collaborative team.
• Highly developed written and verbal communication skills.
• Demonstrate work that reflects the mission, vision, and philosophy of the University and SON.
• Strong detailed-oriented skills.
• Demonstrate work that reflects mature, professional, goal-oriented actions with flexibility.
• Bachelor’s degree preferred
• Experience with Gmail, Google, Canvas Organizations, and Spreadsheets preferred

Responsibilities

• Supports the Dean, Associate Deans, faculty, staff, and students.
• Communicates professionally with faculty, staff, and all members of the University Community.
• Updates and approves student information in EXXAT/Prism.
• Monitors student validation of requirements in EXXAT/Prism and communicates any noncompliance issues with the Undergraduate Clinical Coordinator and Associate Dean.
• Runs report in EXXAT/Prism as needed and requested.
• Maintains Nursing Advising Spreadsheet and assigns and communicates updates with both the students and SON faculty.
• Coordinates prospective student and group tours.
• Creates Nursing Faculty Committee Assignments in collaboration with the Nursing Dean.
• Processes Graduation Clearances.
• Orders office and lab supplies as needed.
• Schedules rooms for events and meetings.
• Organizes the Pinning and Hooding Ceremony and other activities as needed (ex., Blessing of the Hands, etc.) in collaboration with SON staff and the Student Affairs Committee.
• Supports the SON by providing committee meeting minutes and administrative assistance.
• Performs additional duties as assigned

Skills

Interpersonal skills

Written and verbal communication

Detail-oriented

Flexibility

Gmail/Google Apps/Canvas

Bachelor’s degree preferred

Education

Bachelor’s degree preferred

Tools

Gmail/Google Apps/Canvas

Job description

Shenandoah University’s School of Nursing is accepting applications for an Administrative Assistant. This full-time, benefited role is located in Winchester, VA.

The assistant provides essential support to the Dean, Associate Deans, Faculty, and Students, handling scheduling, documentation, and communications. Responsibilities include updating student records, running reports, coordinating tours and ceremonies, and maintaining advising spreadsheets.