Executive Administrative Assistant to SVP – Scheduling & Events

Kansas City University; Kansas City (MO); On-site; USD 42,000 - 54,000; Full time

Job summary

Kansas City University seeks an Administrative Assistant to support the Senior Vice Provost for Student Success. Responsibilities include calendar management, letter preparation, event planning, and note taking for SVP leadership meetings.

The role supports the College of Osteopathic Medicine Student Progress Committee, coordinates hardship documentation, and steps in during staffing shortages, including proctoring for exams and assisting with accreditation projects.

Qualifications

• High school diploma or GED required.
• Two years’ experience as an administrative assistant supporting multiple people.
• Excellent organizational skills with ability to multi-task under deadlines.
• Strong communication and discretion in handling information.
• Proficiency with Microsoft Office suite and basic database tools.

Responsibilities

• Manage calendars, prepare letters and coordinate meetings.
• Plan events, focus groups and departmental gatherings with logistics.
• Take notes for SVP leadership meetings and document actions.
• Support committees and process student documentation for hardship requests.
• Assist with travel arrangements and expense reporting as needed.
• Provide staffing support during shortages and help with accreditation tasks.

Skills

Calendar management

Communication

Multitasking

Microsoft Office

Education

High School Diploma or GED

Some college preferred

Tools

Microsoft Office (Word, Excel, PowerPoint)

Database software

Travel planning tools

Job description

Kansas City University seeks an Administrative Assistant to support the Senior Vice Provost for Student Success. Responsibilities include calendar management, letter preparation, event planning, and note taking for SVP leadership meetings.

The role supports the College of Osteopathic Medicine Student Progress Committee, coordinates hardship documentation, and steps in during staffing shortages, including proctoring for exams and assisting with accreditation projects.