Executive Administrative Assistant to Senior Leaders

Jackson; Chicago (IL); On-site; USD 47,000 - 58,000; Full time

Job summary

PPM America, Inc. is hiring an Administrative Assistant in Chicago, IL to support members of the Executive Team and their business areas.

The role is full-time and in-person, with responsibilities spanning calendar management, travel coordination, expense reporting, and event planning. The ideal candidate will have 3+ years of related experience, strong Microsoft Office skills, and the ability to handle confidential information with integrity.

Qualifications

• HS Diploma or GED required.
• Associate or Bachelor’s degree preferred.
• 3+ years of related experience required.
• Financial services experience preferred.
• 5+ years of related experience preferred.
• Experience working with senior management and maintaining confidentiality.
• Proven travel itinerary management skills.

Responsibilities

• Manage and maintain calendars, plan and schedule meetings, coordinate conference calls, arrange resources (catering, setup, cleanup).
• Coordinate, plan and execute special and recurring projects, review requests, follow-up to ensure completion.
• Coordinate travel arrangements and off-site work accommodations.
• Prepare and process expense reports.
• Support creation of informational reports, charts, spreadsheets, documents, and presentations.
• Plan and organize company events (town halls, parties, activities).
• Prepare and coordinate company-wide announcements/docs.
• Provide basic tech support for software needs.
• Process departmental invoices for accuracy.
• Perform general office duties (copying, scanning, filing, phone handling, mail).
• Coordinate office moves and new hire workspace setup.
• Handle confidential information with high discretion.

Skills

Calendar management

Written & verbal communication

Confidentiality

Microsoft Office proficiency

Event planning

Team collaboration

Travel planning

Education

HS Diploma or GED

Associate/Bachelor preferred

Tools

Microsoft Word

PowerPoint

Excel

Teams

Job description

PPM America, Inc. is hiring an Administrative Assistant in Chicago, IL to support members of the Executive Team and their business areas.

The role is full-time and in-person, with responsibilities spanning calendar management, travel coordination, expense reporting, and event planning. The ideal candidate will have 3+ years of related experience, strong Microsoft Office skills, and the ability to handle confidential information with integrity.