Executive Administrative Assistant to DS Division Director

City of Virginia Beach; Pembroke (MA); On-site; USD 39,000 - 60,000; Full time

Job summary

The City of Virginia Beach is seeking an Administrative Assistant to provide critical support to the Developmental Services (DS) Division Director and senior leadership. The role centers on maintaining seamless day-to-day operations, managing calendars, coordinating complex travel, and driving strategic administrative initiatives.

Ideal candidates will have proven experience supporting executives in government or human services settings, strong Microsoft Office skills, and the ability to handle

Qualifications

• Minimum qualifications include a high school diploma or GED and at least three years of relevant experience.
• Experience providing administrative support to executive-level staff or in a government/human services environment is preferred.
• Strong proficiency with Microsoft Office applications and calendar management.

Responsibilities

• Directly support the Developmental Services Division Director and executive leadership.
• Manage calendars, coordinate meetings, and arrange travel and lodging for trainings and conferences.
• Draft, send, and format emails, memos, and letters with accuracy and discretion.
• Plan and take detailed minutes for supervisors’ meetings and DS Committee sessions.
• Maintain administrative files and compile background materials for reports.
• Oversee front-desk operations and supervise administrative staff to align workflows.
• Coordinate inter-unit communications and serve as liaison across city agencies.
• Track new hires onboarding and performance evaluations to meet deadlines.

Skills

Administrative Support

Scheduling

Communication

Meeting Minutes

Office Administration

Expense Tracking

Education

High school diploma or GED

Tools

Outlook

Word

Excel

PowerPoint

Job description

The City of Virginia Beach is seeking an Administrative Assistant to provide critical support to the Developmental Services (DS) Division Director and senior leadership. The role centers on maintaining seamless day-to-day operations, managing calendars, coordinating complex travel, and driving strategic administrative initiatives.

Ideal candidates will have proven experience supporting executives in government or human services settings, strong Microsoft Office skills, and the ability to handle