Administrative Assistant 5

State of Washington; United States; Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Tuition Waiver

Tuition Reimbursement

Flexible Telework

Onsite Fitness Center

Free Parking

Job summary

The Washington State Liquor and Cannabis Board (WSLCB) Licensing and Regulation Division in Olympia, WA, announces an Administrative Assistant 5 position. You will provide executive-level support to the Director and division leadership, manage calendars, meetings, and sensitive materials.

Responsibilities include complex calendar management, procurement and travel oversight, onboarding/offboarding staff, budget oversight, and leading division projects.

Qualifications

• Seven years of administrative or supervisory experience.
• Bachelor's degree in business, public administration, or closely allied field, or equivalent experience.
• Ability to write and communicate effectively; establish and maintain cooperative relations.

Responsibilities

• Manage Director’s complex calendar; schedule and coordinate meetings, including preparing agenda and materials.
• Prepare and edit various correspondence, presentations, and other documents; exercise signature authority.
• Make travel arrangements and coordinate required pre-approval paperwork.
• Practice budgetary delegated authority and provide division budget oversight; procurement of goods and services.
• Manage onboarding, promotions, transfers, and separations; track personnel actions.
• Represent the Division at meetings, conferences, and other functions; collaborate with HR.

Skills

Executive support

Calendar management

Budget oversight

Procurement authority

Travel arrangements

Onboarding & offboarding

Education

Bachelor's degree in business/public administration/closely allied field

Job description

Posting number: 2026-3090-07784

Department: Liquor and Cannabis Board

Division: Licensing and Regulations

Job classification: ADMINISTRATIVE ASSISTANT 5

Posting type: Open & Promotional

Categories: Administrative Assistant, Office and Administrative Support

Summary

WSLCB Vision

WSLCB Vision

Safe communities for Washington State.

Mission

Promote public safety, public health and trust through fair administration, education and enforcement of liquor, tobacco, cannabis and vapor laws.

This recruitment is open until filled. First review of applications will be October 5th, please submit an application on or before October 4th. The hiring authority reserves the right and may exercise the option to make a hiring decision at any time. We encourage all to apply as early as possible.

This position is currently eligible to telework. This position is required to work at WSLCB's Olympia office at least 2 days a week. This may change based on business needs.

Who we are

The mission of the Washington State Liquor and Cannabis Board (WSLCB) is to promote public safety, public health, and trust through fair administration, education and enforcement of liquor, cannabis, tobacco, and vapor laws. We search for people who demonstrate a strong work ethic, excellence in customer service, partnering and teamwork, and quality performance.

We want to create a culture that fosters excellence in customer service, open and honest communication, transparency and accountability, data-driven decisions, and business-initiated process improvement.

Our commitment to DEIB

The WSLCB strives to promote Diversity, Equity, Inclusion, and Belonging (DEIB) in all aspects of our work. This includes a commitment to our workforce and external stakeholders. It is our mission to build, educate, and inspire an inclusive environment that recognizes, respects, and celebrates diversity in the workplace and in the community we serve. We are committed to maintaining a thriving culture where employees and those we serve feel safe and accepted regardless of education, background, or beliefs. As a WSLCB team member, you will have opportunity to join statewide business resource groups (BRGs) such as, Rainbow Alliance and Inclusion Network; Veteran Employee Resource Group; Latino Leadership Network, Blacks United in Leadership and Diversity; Disability Inclusion Network; Washington Immigrant Network; Hawaiians, Asians, and Pacific Islanders Promoting an Empowerment Network; Supporting our Voices, Empowering Rights, and Engaging Indigenous Governance; and Interagency Committee of State Employed Women.

Your opportunity at a glance

The WSLCB Licensing and Regulation Division is announcing an exciting opportunity for an Administrative Assistant 5 position in Olympia, WA. This position reports to the Director of Licensing and Regulation Division. The position serves and complements the WSLCB's mission and goals by providing executive level support to the Director of Licensing and Regulation, as well as to division leadership and staff.

This includes managing complex calendars, coordination and facilitation of leadership meetings, and ensuring the timely preparation and distribution of sensitive and time-critical materials and/or assignments. This position makes decisions and acts on administrative matters to promote effective and efficient division management and operations and maintains positive working relationships with internal and external customers. Responsibilities include the ability to use independent judgment and work prioritization skills in a high-pressure environment, while simultaneously managing various division interests and issues. Additionally, this position has delegated procurement and travel authority, maintains budgetary oversight, manages human resource processes and paperwork, including onboarding and off boarding staff, oversees the division's inventory and tracking of assets, and independently leads and participates in division special projects.

If you have an interest in an administrative position that promotes effective and efficient division management and operations, uses independent judgment and work prioritization skills in a high-pressure environment, while simultaneously managing various division interests and issues, we encourage you to apply to be a part of the WSLCB team!

Benefits

WSLCB provides a modern work environment and excellent benefits including:

• A comprehensive benefits package (including but not limited to Medical/Dental/Vision, Long Term Disability, Life Insurance etc.)
• Paid Vacation, Leave, and Holidays
• Tuition Waiver (enrollment in courses at state universities/colleges on a space availability basis - all or a portion of the tuition/fees may be waived for state employees)
• Tuition reimbursement (courses taken with prior approval in order to further employee’s career development with the WSLCB)
• Training and career development programs (including online courses and LinkedIn Learning)
• A healthy work/life balance (this may include flexible/alternative work schedules and telework/remote work opportunities, when possible)
• Employee Assistance Program- a confidential program created to promote the health, safety and well-being of public service employees
• Generous wellness program (we offer reimbursements for certain fitness related activities)
• Onsite exercise facility (for employees working at WSLCB Headquarters Building in Olympia)
• Infants at Work Program to promote parent and infant bonding, parental well-being, and healthy infant development. Depending on your job duties, work location, and supervisor approval, eligible employees who are new mothers, fathers, or legal guardians can bring their infant (six weeks to six months) when they return to work.
• Free parking

Examples of duties

Some of the duties you will perform are:

• Communicate effectively with industry stakeholders, legislative staff, executive level staff and others on behalf of the Director. Establish and maintain positive relationships with agency administrative and support staff.
• Serve as a liaison between Director and other members of division management team, relaying assignments and requesting status information.
• Manage Director’s complex calendar; schedule and coordinate in person and remote meetings, including preparing agenda and meeting materials/presentations, and meeting logistics.
• Manage Director’s emails, reviewing all email and routing and/or delegating as appropriate.
• Understand and stay current on Director’s priorities, assignments, deliverables, and due dates. Track work activities to ensure timely delivery, and completion.
• Prepare and edit various correspondence, presentations, and other documents. Exercise signature authority on administrative correspondence.
• Represent Director as requested at meetings, conferences, and other business functions.
• Make travel arrangements in accordance with agency and state policies for Director and division staff, including airfare, hotel reservations, registration, and ground transportation. Coordinate required pre-approval travel paperwork and after travel reimbursements, as applicable.
• Represent Division in matters pertaining to administrative operations and policies; interpret and apply administrative policies to the work of the Division.
• Practice budgetary delegated authority and provide budgetary oversight, including Division procurement of goods and services and coordination of travel.
• Represent Division on the Agency Lead Support Team.
• Collaborate with Lead Support Team on all agency events, as needed.
• Maintain confidentiality of all performance management and corrective actions.
• Manage all steps involving Division onboarding, promotions, transfers, and separations.
• Create and/or track timely completion of Division Personnel Action forms and related documents.
• Track timely completion of Division Position Description, Expectations and Evaluation forms.
• Serve as Division’s Training Learning Center point of contact and liaison with the agency’s HR division to track Division staff training and resolve training record discrepancies.

Qualifications

Required Qualifications:

Experience for required qualifications can be gained through various combinations of formal professional employment and educational experience. See below for how you may qualify.

Seven (7) years of administrative or supervisory experience.

OR

A Bachelor's degree in business, public administration, or closely allied field.

AND

Three (3) years of administrative or supervisory experience.

Preferred/Desired Qualifications:

• Knowledge of government organization and administrative procedures; office methods and procedures; research and data collections; agency policies and procedures.
• Working knowledge of delegated purchase authority.
• Working knowledge of Washington State legislative and rule processes.
• Ability to write and communicate effectively; establish and maintain cooperative relations with others.

Required Competencies

The ability to take action to learn and grow

This equity competency identifies people who are curious about themselves and others, who take responsibility for knowing their own strengths and weaknesses, and who use their learning to make government programs and processes more efficient and effective to serve all in Washington.

The ability to take action to meet the needs of others

This equity competency identifies people who are flexible, adaptable, customer-service focused, and willing and able to empathetically respond to the unique needs of the people they work with and serve.

Competencies

Accountability: Accept personal responsibility for the quality and timeliness of work. Can be relied upon to achieve excellent results with little need