Executive Admin Assistant, Licensing & Regulation (Remote)

State of Washington; United States; Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Tuition Waiver

Tuition Reimbursement

Flexible Telework

Onsite Fitness Center

Free Parking

Job summary

The Washington State Liquor and Cannabis Board (WSLCB) Licensing and Regulation Division in Olympia, WA, announces an Administrative Assistant 5 position. You will provide executive-level support to the Director and division leadership, manage calendars, meetings, and sensitive materials.

Responsibilities include complex calendar management, procurement and travel oversight, onboarding/offboarding staff, budget oversight, and leading division projects.

Qualifications

• Seven years of administrative or supervisory experience.
• Bachelor's degree in business, public administration, or closely allied field, or equivalent experience.
• Ability to write and communicate effectively; establish and maintain cooperative relations.

Responsibilities

• Manage Director’s complex calendar; schedule and coordinate meetings, including preparing agenda and materials.
• Prepare and edit various correspondence, presentations, and other documents; exercise signature authority.
• Make travel arrangements and coordinate required pre-approval paperwork.
• Practice budgetary delegated authority and provide division budget oversight; procurement of goods and services.
• Manage onboarding, promotions, transfers, and separations; track personnel actions.
• Represent the Division at meetings, conferences, and other functions; collaborate with HR.

Skills

Executive support

Calendar management

Budget oversight

Procurement authority

Travel arrangements

Onboarding & offboarding

Education

Bachelor's degree in business/public administration/closely allied field

Job description

The Washington State Liquor and Cannabis Board (WSLCB) Licensing and Regulation Division in Olympia, WA, announces an Administrative Assistant 5 position. You will provide executive-level support to the Director and division leadership, manage calendars, meetings, and sensitive materials.

Responsibilities include complex calendar management, procurement and travel oversight, onboarding/offboarding staff, budget oversight, and leading division projects.