Executive Administrative Assistant to Directors | Confidential Support

Children's Hospital and Health System; Milwaukee (WI); On-site; USD 42,000 - 52,000; Full time

Job summary

Children's Wisconsin is seeking a full-time administrative assistant at the 76th Street Clinic in Milwaukee to provide high-level confidential support to the director(s). The role requires discretion, organization, and strong MS Office skills to manage schedules, correspondence, and special projects.

Responsibilities include greeting visitors, answering phones, drafting documents, coordinating meetings, handling mail and supplies, and supporting accounts payable processes.

Qualifications

• High School diploma or GED/HSED required.
• 1+ years of experience in administrative support or equivalent.
• Proven MS Office skills and ability to handle confidential information.

Responsibilities

• Greet visitors and direct them to the appropriate staff.
• Answer phone lines and relay messages promptly.
• Draft and proof confidential reports, letters, and memos.
• Coordinate meetings and events with attendees and materials.
• Maintain department records, mail, and inventory of supplies.
• Process accounts payable and code invoices to cost centers.
• Review department policies and procedures.

Skills

MS Office

Customer service

Confidentiality

Organization

Interpersonal skills

Education

High School diploma or GED/HSED

Tools

MS Office

Excel

Word

PowerPoint

Outlook

Job description

Children's Wisconsin is seeking a full-time administrative assistant at the 76th Street Clinic in Milwaukee to provide high-level confidential support to the director(s). The role requires discretion, organization, and strong MS Office skills to manage schedules, correspondence, and special projects.

Responsibilities include greeting visitors, answering phones, drafting documents, coordinating meetings, handling mail and supplies, and supporting accounts payable processes.