Executive Administrative Assistant – Confidential Director Support

Children's Wisconsin; Milwaukee (WI); On-site; USD 38,000 - 52,000; Full time

Job summary

Children's Wisconsin is seeking an experienced administrative professional to provide high-level confidential support to the Director(s) they report to. The role requires discretion, strong organizational skills, and the ability to handle complex office tasks with tact.

Responsibilities include greeting guests, answering and routing calls, drafting reports, coordinating meetings, managing mail and supplies, maintaining records and budgets, and supporting accounts payable activities.

Qualifications

• 1+ years specialized training or experience in administrative support or equivalent related work experience required or relevant education.
• Proficiency with MS Office applications (Word, Excel, Outlook, PowerPoint).
• Excellent customer service and interpersonal skills; ability to maintain confidentiality.

Responsibilities

• Greet guests and refer inquiries to appropriate staff.
• Answer and route department phone calls and relay messages.
• Draft, transcribe, and proofread reports, letters, and memos.
• Coordinate meetings and events, including invites, materials, and AV needs.
• Sort, open, and distribute departmental mail.
• Manage ordering and inventory of office supplies and periodicals.
• Maintain records and online storage; track meeting minutes, documents, and costs.
• Coordinate accounts payable tasks to correctly code invoices and assign costs.
• Review department policies and procedures.

Skills

MS Office

Discretion

Organizational skills

Customer service

Interpersonal skills

Education

High School Diploma or GED

Tools

MS Office

Job description

Children's Wisconsin is seeking an experienced administrative professional to provide high-level confidential support to the Director(s) they report to. The role requires discretion, strong organizational skills, and the ability to handle complex office tasks with tact.

Responsibilities include greeting guests, answering and routing calls, drafting reports, coordinating meetings, managing mail and supplies, maintaining records and budgets, and supporting accounts payable activities.