Confidential Administrative Assistant & Office Coordinator

CHS Children's Hospital and Health System, Inc.; Milwaukee (WI); On-site; USD 38,000 - 52,000; Full time

Job summary

Children's Wisconsin in Milwaukee seeks an experienced administrative assistant to provide confidential, high-level support to the Director(s). The role includes scheduling, meeting coordination, and handling sensitive information with discretion.

This position is based at the 76th Street Clinic in Milwaukee, WI 53214 and typically follows a M-F 9-5:30 schedule with some flexibility. Ideal candidates will have a High School diploma or GED/HSED, 1+ years of administrative support experience, and

Qualifications

• High School graduate or GED/HSED required
• 1+ years specialized training or experience in administrative support or equivalent related work experience required or relevant education
• Proficient in MS Office (Windows, Word, PowerPoint, Outlook, and Excel)

Responsibilities

• Greet guests and visitors; refer to appropriate staff
• Answer routine questions and general inquiries; relay messages
• Answer department main lines and provide back-up coverage for other lines
• Draft and proofread confidential reports, letters, and memos
• Coordinate meetings and special events; handle invitations, materials, locations, AV
• Sort, open and distribute mail
• Manage office supplies and inventory
• Maintain records and archives, minutes and budgets
• Coordinate accounts payable for departmental invoices
• Review department policies and procedures

Skills

Discretion

Customer service

Organization

Communication

Education

High School diploma or GED/HSED

Tools

MS Office

Job description

Children's Wisconsin in Milwaukee seeks an experienced administrative assistant to provide confidential, high-level support to the Director(s). The role includes scheduling, meeting coordination, and handling sensitive information with discretion.

This position is based at the 76th Street Clinic in Milwaukee, WI 53214 and typically follows a M-F 9-5:30 schedule with some flexibility. Ideal candidates will have a High School diploma or GED/HSED, 1+ years of administrative support experience, and