Executive Administrative Assistant to Directors

St. John's United; Town of Brookhaven (NY); On-site; USD 42,000 - 52,000; Full time

Job summary

St. John's United seeks an Administrative Assistant for Mission Ridge to handle reception and administrative duties in a professional, friendly manner.

You will operate the switchboard, greet residents and visitors, and support the Directors with word processing, reports, and calendar management. The role involves tours, admissions support, and coordinating meetings in a collaborative environment.

Qualifications

• Minimum requirements: High school diploma or GED; familiarity with Microsoft Office; preferred experience in a similar setting.
• Knowledge, skills, and abilities include independence, public interaction, telephone etiquette, and strong writing, verbal and observation skills.
• Ability to type 60 words per minute and to work with standard office software and networks.

Responsibilities

• Operates the telephone switchboard and directs calls to Mission Ridge or other staff.
• Greets and assists residents and visitors.
• Provides secretarial support and completes word processing and spreadsheet projects.
• Prepares reports such as Master Apartment Status Report, Weekly Marketing and Sales Activity, Waiting Lists, ACT Reports, Daily Communicator, and Resident Daily Census.
• Assists with admissions tours and schedules interviews.
• Maintains calendars for the Administrator and Health Director; arranges meetings.
• Under supervision, supports Employee responsibilities and safety requirements.

Skills

Independence

Public interaction

Telephone etiquette

Writing/Verbal/Observation

Professional communication

Computer literacy

Word processing

Networked systems

Multi-tasking

Typing 60 wpm

Respond to management needs

Follow procedures

Education

High school diploma or GED

Tools

Microsoft Office

Job description

St. John's United seeks an Administrative Assistant for Mission Ridge to handle reception and administrative duties in a professional, friendly manner.

You will operate the switchboard, greet residents and visitors, and support the Directors with word processing, reports, and calendar management. The role involves tours, admissions support, and coordinating meetings in a collaborative environment.