Administrative Assistant-MR

St. John's United; Town of Brookhaven (NY); Presencial; USD 42.000 - 52.000; Jornada completa

Descripción de la vacante

St. John's United seeks an Administrative Assistant for Mission Ridge to handle reception and administrative duties in a professional, friendly manner.

You will operate the switchboard, greet residents and visitors, and support the Directors with word processing, reports, and calendar management. The role involves tours, admissions support, and coordinating meetings in a collaborative environment.

Formación

• Minimum requirements: High school diploma or GED; familiarity with Microsoft Office; preferred experience in a similar setting.
• Knowledge, skills, and abilities include independence, public interaction, telephone etiquette, and strong writing, verbal and observation skills.
• Ability to type 60 words per minute and to work with standard office software and networks.

Responsabilidades

• Operates the telephone switchboard and directs calls to Mission Ridge or other staff.
• Greets and assists residents and visitors.
• Provides secretarial support and completes word processing and spreadsheet projects.
• Prepares reports such as Master Apartment Status Report, Weekly Marketing and Sales Activity, Waiting Lists, ACT Reports, Daily Communicator, and Resident Daily Census.
• Assists with admissions tours and schedules interviews.
• Maintains calendars for the Administrator and Health Director; arranges meetings.
• Under supervision, supports Employee responsibilities and safety requirements.

Conocimientos

Independence

Public interaction

Telephone etiquette

Writing/Verbal/Observation

Professional communication

Computer literacy

Word processing

Networked systems

Multi-tasking

Typing 60 wpm

Respond to management needs

Follow procedures

Educación

High school diploma or GED

Herramientas

Microsoft Office

Descripción del empleo

DEPARTMENT: ADMINISTRATION

POSITION TITLE: ADMINISTRATIVE ASSISTANT MISSION RIDGE

RESPONSIBLE TO: EXECUTIVE DIRECTOR, ASSOCIATE DIRECTOR

EXPOSURE LEVEL: CATEGORY III

EXEMPTION STATUS: Non-exempt

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SUMMARY:
To provide professional, friendly, and quality reception and administrative assistant duties to Mission Ridge.

ESSENTIAL JOB FUNCTION: Related Responsibilities
Operates the telephone switchboard, has complete responsibility for directing all incoming telephone calls to Mission Ridge or transfer to other staff members
Greets and assists residents and visitors
Serves as liaison for Resident transportation
Serves as Administrative Assistant to, Associate Director and Executive Director of Mission Ridge and Vista and Health Director
Provides secretarial support to administrative staff. Completes word processing and spreadsheet projects
Complete and distribute the following reports:

• Master Apartment Status Report,
• Weekly Marketing and Sales Activity Report
• Waiting Lists
• ACT Reports
• Daily Communicator
• Resident Daily Census

Assists employees and volunteer applicants in completing job applications
Gives basic facility information, such as brochures and informational packets, to persons wanting information about the Independent Living Facility
Performs tours and helps Director with Admissions
Arranges meetings/conferences, schedules appointment/interviews, and performs other duties related to maintenance of the Administrators’, and Health Director’s calendars
Performs other assigned duties per instruction of the Director or Supervisor

ESSENTIAL JOB FUNCTION: Safety
Obeys safety rules of St. John’s United/Mission Ridge/Vista
Identifies, reports, and/or corrects obvious safety hazards
Attends mandatory safety in-services

ESSENTIAL JOB FUNCTION: Mission/Customer Service
Supports the growth and actively engages in the Eden Alternative philosophy, including a work environment with plants and animals.
Follows the St. John’s Guidelines for Customer Service

• Let the Mission be your guide
• Make eye contact and smile
• Greet & welcome each and every person
• Seek out personal contact
• Provide immediate service-listen & act
• Use appropriate body language at all times
• Be gracious to each & every person

ESSENTIAL JOB FUNCTION: Employee Responsibilities
Follows policy and procedures on TB testing.
Follows policy and procedures on annual influenza vaccinations.
Role model excellent confidentiality
Attends all mandatory in-services
Works under the general supervision of the Associate Director at Mission Ridge
Has daily contact with the guests, the public, outside vendors and potential employees
Helps to supervise relief administrative assistant staff

REQUIREMENTS:
Minimum Requirements: Knowledge and skills acquired through completion of high school or GED. Knowledge of current Microsoft Office products. Preferred experience in a similar setting.

Knowledge, skills, and abilities required:
Ability to work independently.
Ability to relate well with public
Must possess good telephone etiquette
Must possess good writing, verbal and observation skills
Ability to communicate and interact effectively in a professional manner
Must be computer literate with good word processing skills and have a high comfort level with networked computer systems
Ability to multi task and type 60 words per minute
Ability to respond to management and staff level employees needs in a timely and professional manner
Ability to perform job tasks following established procedures and reports problems or concerns to supervisor

PHYSICAL DEMANDS:
Requires minimal lifting functions
Requires moderate bending, standing and reaching activities

WORKING CONDITIONS:
Normal office setting. No hazardous material exposure
This position requires the ability to function independently in performing assigned duties

The examples of essential job functions identify the major duties and responsibilities and requirements for the performance of this job and do not identify all duties, responsibilities and requirements performed by positions in this class.