Executive Administrative Assistant to Director

Pasco County, FL; Town of Florida (NY); On-site; USD 36,000 - 54,000; Full time

Job summary

Pasco County is seeking an Administrative Assistant to provide responsible and advanced clerical support to a director of a large department. The role includes managing calendars, scheduling meetings and travel, preparing documents, and maintaining confidential files.

Responsibilities also involve coordinating with Human Resources, handling vendor relationships, and supporting other clerical staff. A Florida driver's license may be required for some duties.

Qualifications

• Associate degree with 2+ years of secretarial/clerical experience including typing and PC operation.
• High school diploma with 4 years of experience.
• Proficiency with computer software programs such as Microsoft Word, Microsoft Office Suite, Civic Clerk, NeoGov, Munis, and Publisher preferred.

Responsibilities

• Provide administrative support to the director and assist with daily office operations.
• Maintain the director's calendar, schedule meetings, conferences, teleconferences, and travel.
• Prepare forms and compose letters for the director's signature.
• Set up and maintain files; handle confidential information.
• Coordinate with Human Resources and liaise with vendors and internal customers.
• Assist and supervise clerical staff as needed.

Skills

Business English

Office procedures

Document drafting

Calendar management

Interpersonal skills

Time management

Confidentiality

Education

Associate degree

High school diploma

Equivalency diploma

Tools

MS Word

MS Office Suite

Civic Clerk

NeoGov

Munis

Publisher

Job description

Pasco County is seeking an Administrative Assistant to provide responsible and advanced clerical support to a director of a large department. The role includes managing calendars, scheduling meetings and travel, preparing documents, and maintaining confidential files.

Responsibilities also involve coordinating with Human Resources, handling vendor relationships, and supporting other clerical staff. A Florida driver's license may be required for some duties.