Executive Administrative Assistant – Hybrid (Director Team)

Pierce-County-Washington; Tacoma (WA); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Pierce County Human Services is hiring an Administrative Assistant to support the Director and Deputy Directors. You will coordinate meetings, manage correspondence, and ensure confidential handling of information.

The role requires discretion, professionalism, and strong project management skills. You will also oversee hiring processes, including interview panels and applicant communications, using NeoGov, and provide essential administrative services across the department.

Qualifications

• Three or more years of progressively responsible clerical/administrative experience directly related to the duties of the position.
• Cover letter is required for this position.
• Proficiency in the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) is expected.

Responsibilities

• Provide administrative services to the head of department or upper management; coordinate meetings, maintain calendar, arrange travel and accommodations, and relay confidential information.
• Maintain and update appointments for Boards and Commissions; draft correspondence and responses.
• May attend and prepare meeting minutes and assist in office management; develop and recommend office policies.
• Represent supervisor at meetings; provide information and guidance on policies and procedures.
• Perform purchasing functions, contact vendors, and compare prices for large-scale outlays.

Skills

MS Office Suite

Project management

Senior leadership support

Tools

NeoGov

Job description

Pierce County Human Services is hiring an Administrative Assistant to support the Director and Deputy Directors. You will coordinate meetings, manage correspondence, and ensure confidential handling of information.

The role requires discretion, professionalism, and strong project management skills. You will also oversee hiring processes, including interview panels and applicant communications, using NeoGov, and provide essential administrative services across the department.