Executive Administrative Assistant to CCM Leaders

University Physicians' Association, Inc. (UPA); Knoxville (TN); On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

PTO

Sick Leave

Medical Insurance

Dental

Vision

STD

LTD

Life Insurance

401(k) with company match

Job summary

UT Hospitalists (Center for Complex Medicine) is seeking an enthusiastic and qualified Administrative Assistant to join our team on a full-time basis. The role supports the CCM leadership, coordinates meetings, travel, and communications with a focus on discretion and efficiency.

Strong organizational skills and professional demeanor are essential for success. The position reports to the Vice President and Executive Director, requiring independent work, proactive problem-solving, and effective

Qualifications

• Experience providing administrative support in a fast-paced environment.
• Reputation of the highest integrity.
• High emotional intelligence and a pleasant demeanor with exceptional interpersonal skills.
• Adjusts quickly to constructive feedback.
• Able to take initiative while working with minimal oversight.
• High level of professionalism with the ability to maintain sensitive and confidential information.
• Comfortable coping with constant interruption.
• Physically able to manage interruptions several times throughout the day.
• Organized, detail-oriented, and able to manage multiple complex tasks.
• Proficient in Microsoft Office applications (Outlook, PowerPoint, Excel and Word).
• Commitment to the mission, vision, and values of University Health System, Inc.

Responsibilities

• Plans and coordinates meetings for the VP and Executive Director; prepares agendas and packets.
• Attends meetings and captures detailed minutes.
• Ensures materials and equipment are ready for meetings and presentations.
• Coordinates official gatherings and other CCM events.
• Processes expense reimbursements for VP and Executive Director.
• Arranges travel with detailed itineraries and follow-up.
• Maintains hard copy and electronic files for easy retrieval.
• Responds to calls and complaints with appropriate follow-up.

Skills

Microsoft Office

Interpersonal skills

Tools

Microsoft Office Suite

Job description

UT Hospitalists (Center for Complex Medicine) is seeking an enthusiastic and qualified Administrative Assistant to join our team on a full-time basis. The role supports the CCM leadership, coordinates meetings, travel, and communications with a focus on discretion and efficiency.

Strong organizational skills and professional demeanor are essential for success. The position reports to the Vice President and Executive Director, requiring independent work, proactive problem-solving, and effective