Executive Administrative Assistant for Center Operations

university physicians; Knoxville (TN); On-site; USD 38,000 - 52,000; Full time

Job summary

University Health System, Inc. in Knoxville is seeking a full-time Administrative Assistant to support the Center for Complex Medicine (CCM).

The role requires high energy, organization, and professional discretion to manage executive support tasks for the VP and Executive Director. The position involves coordinating meetings, travel, expense reimbursements, and event planning, with a Monday–Friday schedule and a comprehensive benefits package.

Qualifications

• Experience providing administrative support in a fast-paced environment.
• High level of professionalism with the ability to maintain confidential information.
• Strong interpersonal and communication skills with the ability to interact with leadership.

Responsibilities

• Manages planning and execution of meetings for the VP and Executive Director of Center for Complex Medicine.
• Coordinates group meetings, prepares agendas and packets, and orders food.
• Attends meetings and captures detailed minutes.
• Ensures materials for meetings and presentations are prepared and equipment works properly.
• Plans and coordinates official gatherings and other events for CCM.
• Processes expense reimbursements and makes travel arrangements with detailed itineraries.
• Maintains files (hard copy and electronic) for easy retrieval.
• Responds to calls and complaints and ensures proper handling; greets guests and provides excellent customer service.
• Serves as back-up to UT Hospitalist staff when needed.
• Maintains supply inventory and processes CCM mail.
• Other duties as assigned by CCM leadership.

Skills

Administrative support

Organization

Interpersonal skills

Microsoft Office

Communication

Initiative

Multitasking

Tools

Outlook

PowerPoint

Excel

Word

Job description

University Health System, Inc. in Knoxville is seeking a full-time Administrative Assistant to support the Center for Complex Medicine (CCM).

The role requires high energy, organization, and professional discretion to manage executive support tasks for the VP and Executive Director. The position involves coordinating meetings, travel, expense reimbursements, and event planning, with a Monday–Friday schedule and a comprehensive benefits package.