Executive Admin Assistant to CMO

TCA Health Inc.- NFP; Chicago (IL); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision coverage

Long-term disability

Life and AD&D insurance

401(k) with employer match

Paid time off and paid holidays

Voluntary benefits through Aflac

Job summary

TCA Health Inc.- NFP in Chicago is seeking a Clinical Administrative Assistant to provide high-level administrative support to the Chief Medical Officer. The role coordinates calendars, meetings, onboarding, reporting, records, and clinical operations projects, while handling confidential information with HIPAA compliance.

This non-clinical position does not involve patient care. It requires strong organization, document preparation, and tracking of deadlines, renewals, and action items across

Qualifications

• Associate degree in business administration, healthcare administration, or related field preferred.
• At least three years of progressively responsible administrative experience; experience supporting senior leadership is preferred.
• Healthcare, nonprofit, or clinical-operations experience preferred.
• Experience preparing professional correspondence, presentations, reports, agendas, and meeting minutes.
• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint; familiarity with EHR and project-tracking tools.

Responsibilities

• Coordinate calendars, meetings, and travel arrangements for the CMO; manage administrative priorities.
• Prepare confidential correspondence, presentations, reports, and briefs as directed by the CMO.
• Research and compile information using internal and external sources; maintain orderly records.
• Maintain confidentiality and ensure HIPAA compliance in all processes.
• Lead administrative projects and track progress to completion.

Skills

Calendar coordination

Executive support

Professional communication

Discretion and confidentiality

Time management

Education

Associate degree in business administration or healthcare administration

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Electronic Health Records (EHR)

Project-tracking tools

Job description

TCA Health Inc.- NFP in Chicago is seeking a Clinical Administrative Assistant to provide high-level administrative support to the Chief Medical Officer. The role coordinates calendars, meetings, onboarding, reporting, records, and clinical operations projects, while handling confidential information with HIPAA compliance.

This non-clinical position does not involve patient care. It requires strong organization, document preparation, and tracking of deadlines, renewals, and action items across