Executive Administrative Assistant to Associate Vice President

The Ohio State University Wexner Medical Center; Columbus (OH); Presencial; USD 28.000 - 39.000; A tiempo parcial

Descripción de la vacante

The Ohio State University Wexner Medical Center is seeking an Assistant to the Associate Vice President of Interprofessional Practice and Education (IPE). The role provides high-level administrative support, including calendar management, executive communications, and travel coordination, for the AVP IPE.

You will liaise with university and medical center leaders, boards, stakeholders, dignitaries, faculty, students, patients, and the public, while handling confidential information with

Formación

• Bachelor's degree or equivalent experience.
• 0 years of relevant experience required.
• Pre-employment physical including a drug screen may be required.

Responsabilidades

• Support the daily activities and schedule of the Associate Vice President for Interprofessional Practice and Education (AVP IPE).
• Serve as the preliminary contact for the AVP's Office with high-level officials such as university and medical center boards, community stakeholders, visiting dignitaries, executives, deans, faculty, students, patients, and the general public.
• Perform public relations duties, including researching inquiries, furnishing information, drafting responses, and tracking open items through completion.
• Schedule and perform advance research and logistical work regarding special events, speaking engagements, and meetings involving the AVP.
• Track work and progress against deadlines and ensure time is managed to advance the Office's priorities.

Conocimientos

Advanced calendar management

Meeting coordination

Travel coordination

Executive communications

Discretion and diplomacy

Educación

Bachelor's degree or equivalent experience

Descripción del empleo

Current Employees and Students:

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The Ohio State Office of Interprofessional Practice and Education (IPE) provides strategic leadership and resources to advance collaborative practice and interprofessional education throughout The Ohio State University, The Ohio State University Wexner Medical Center, and the community.

The Assistant to the Associate Vice President of IPE provides advanced, confidential, and proactive high-level administrative support. Independently plans, coordinates, and manages complex administrative functions for the AVP, including calendar and meeting management, executive communications, document preparation and review, travel and expense coordination, purchasing and payment requests, and prioritization of time-sensitive matters. Serves as a primary liaison for the AVP regarding confidential matters, exercising sound judgment, diplomacy, discretion, and initiative in managing sensitive information and competing priorities.

Primary duties include, but are not limited to:

• Supporting the daily activities and schedule of the Associate Vice President for Interprofessional Practice and Education (AVP IPE).
• Serving as the preliminary contact for the AVP's Office with high-level officials such as members of the University and Medical Center Boards, community stakeholders, visiting dignitaries, University and Medical Center executives, Deans, faculty, students, patients, and members of the general public.
• Performing public relations duties, including researching and responding to inquiries, furnishing information, drafting and developing appropriate responses, and tracking open items through completion.
• Scheduling and performing advance research and logistical work regarding special events, speaking engagements, and meetings involving the AVP.
• Tracking work and progress against deadlines and ensuring time is appropriately managed to advance the Office's priorities.

Minimum Education & Experience Required:

Bachelor's degree or equivalent experience. 0 years of relevant experience required. Qualified candidates may be requested to complete a pre-employment physical including a drug screen.

Preferred Qualifications:

Progressively responsible administrative experience, including advanced calendar, meeting, travel, correspondence, and priority management support for senior leaders or high-profile stakeholders preferred. Demonstrated discretion, diplomacy, sound judgment, and professionalism in handling confidential and sensitive information. Experience in an academic medical center, higher education, health sciences, or similarly complex setting.

This is a part-time (20 hours per week) term position with a planned duration of two years.

Screen reader users may encounter difficulty with the online application. For assistance with applying, please contact [e-mail]. If you have questions while submitting an application, please review these frequently asked questions.

Thank you for your interest in working at Ohio State.

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

The university is an equal opportunity employer, including veterans and disability.