Executive Assistant

TBC Corporation; Town of Florida (NY); On-site; USD 50,000 - 75,000; Full time

Benefits offered by this job

401(k) with company match

Generous paid vacation

Company paid short-term disability

Job summary

TBC Corporation is looking for an experienced Executive Assistant to provide high-level administrative support to executives. The candidate will manage complex calendar scheduling, travel arrangements, and ensure the efficient organization of files and communication.

The ideal applicant should possess a Bachelor’s degree and at least two years of experience in administrative roles, with proficiency in Microsoft Office. Being bilingual in Spanish is a plus. TBC offers market competitive compensation and various employee benefits.

Qualifications

• Minimum of two (2) years of administrative assistant experience supporting C-Level Executives.
• Ability to manage multiple tasks and prioritize effectively.
• Aptitude for learning technology and software.

Responsibilities

• Provide administrative support to executives.
• Manage complex calendars and appointments.
• Coordinate travel arrangements.

Skills

Administrative support

Calendar management

Travel coordination

Microsoft Office proficiency

Confidentiality

Bilingual in Spanish/English

Education

Bachelor’s degree in business administration or related field

Job description

For more than 70 years, TBC Corporation has been a leader in the mobility industry and one of North America’s largest marketers and distributors of automotive replacement tires through wholesale operations. Additionally, TBC responds to the needs of consumers in search of total car care at nearly 470 franchised tire and automotive service centers under the award-winning Big O Tires® brand. TBC is headquartered in Palm Beach Gardens, Florida.

With $5 billion in revenue and more than 3,000 employees in the U.S. and Mexico, TBC markets on a wholesale basis to regional tire chains and distributors serving independent tire dealers and with proprietary brands of tires specializing in passenger, commercial, farm and specialty tires. In 2005, TBC Corp. was purchased by Sumitomo Corporation of America (SCOA). SCOA is the largest subsidiary of Sumitomo Corporation, one of Japan’s major integrated trading and investment business enterprises. In 2018, Michelin, the largest tire manufacturer in Europe, invested in the company which is now a 50:50, privately held joint venture between Sumitomo and Michelin.

Our values are the foundation of our work, how we interact with each other, and the strategies we employ to fulfill our purpose. These are the practices we use every day – in everything we do:

• Integrity - We act honestly because nothing is more important than our reputation.
• Teamwork - We are better together.
• People-Focused - We put people first – our Associates, customers, franchisees, and partners – and cultivate a respectful, collaborative, and inclusive culture, top to bottom, inside and out.
• Accountability - We own our actions and decisions; we do what we say we are going to do.
• Leave Everything Better - We innovate to improve everything we touch, and we take actions now to protect the future.

Description

The Executive Assistant provides high-level administrative support to one or more executives. This position oversees complex calendar management, meeting planning, creating presentations, travel arrangements, and regular administrative functions. This position is highly visible, both internally and externally, and will work with shareholders, vendors, stakeholders, etc. ensuring a seamless experience for all involved.

Job Responsibilities

• Provide administrative support to executives
• Manage complex calendars and appointments for executives
• Coordinate travel arrangements and accommodations
• Reconcile expenses and submit expense reports timely and accurately
• Handle correspondence, emails, and phone calls
• Organize and maintain files and records

Additional Job Responsibilities

• Prepare reports, presentations, and other documents
• Conduct research and gather information as neededAssist with meeting preparation and logistics
• Manage office supplies and inventory
• Act as a liaison between executives and other internal/external contacts
• Handle confidential information with discretion and professionalism
• Anticipate needs and proactively address them to support your executive
• Record meeting minutes and distribute
• Assist with meetings and events
• Arrange and set up catering and food orders for meetings as requested
• Order and distribute lunch(es) for executive(s)
• Assist with PowerPoint presentations and agendas

Added Responsibilities

• Send calendars invites and emails on behalf of executive
• Maintain storage closet
• Assist with refilling executive refrigerators and fixing coffee machines
• Assist with visas and passport renewals as necessary
• Effectively collaborate with other Executive Assistants and other TBC team members
• Other duties as assigned.

Qualifications

• Minimum of two (2) plus years of administrative assistant experience supporting C-Level Executives
• Bachelor’s degree in business administration, communications, office management, hospitality or related field preferred
• Uphold a strict level of confidentiality and handle sensitive information with professionalism
• Ability to manage multiple tasks, prioritize effectively, and meet deadlines
• High level of proficiency in Microsoft Office software
• Ability to independently resolve issues and make decisions
• Flexible to adjust to changing priorities and requirements
• Aptitude for learning technology, systems, and software
• Effectively manage time and resources
• Ability to accurately handle correspondence, scheduling, and documentation
• Must have reliable transportation for occasional errands, meeting and event set up, etc.
• Bilingual in Spanish /English is a plus
• Market competitive compensation
• 401(k) and Roth with company match. Immediate 100% vesting
• Company paid short term disability and employer subsidized long term disability
• Discounted tire purchasingEmployee assistance program
• Generous paid vacation and paid time off
• Customizable voluntary benefits
• and More!!!

Nearest Major Market: Palm Beach
Nearest Secondary Market: Miami
Job Segment: Administrative Assistant, Executive Assistant, Secretary, Event Planning, Administrative, Automotive, Hospitality

TBC seeks team members who excel in demonstrating our critical competencies to drive organizational capability. In this spirit we view the following as mission critical for this role:

• Strategic Mindset: seeing ahead to future possibilities and translating them into breakthrough strategies.
• Action Oriented: Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.
• Cultivates Innovation: Creating new and better ways for the organization to be successful.
• Collaborates: Building partnerships and working collaboratively with others to meet shared objectives
• Customer Focus: Building strong customer relationships and delivering customer-centric solutions.
• Develops Talent: Developing people to meet both their career goals and the organization's goals.
• Ensures Accountability: Holding self and others accountable to meet commitments.
• Drives Engagement: Creating a climate where people are motivated to do their best to help the organization achieve its objectives.
• Communicates Effectively: Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.
• Instills Trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity.
• Change Management: effective Sponsorship, Change Agent and influencing skills. Adaptive, agile, flexible, open minded. Proven ability to build cross-functional commitment, lead, simplify and scale complex dynamic organizations through transformational change.