Executive Administrative Assistant — Reports & Scheduling

BayMark Health Services; Woburn (MA); On-site; USD 91,693,056 - 106,879,718; Full time

Benefits offered by this job

401K match

Medical, Dental, Vision Insurance

Paid Time Off

Bereavement Leave

Flexible Sick Time

Employee Referral Program

BayMark Perks Program

Jury Duty & Witness Duty Leave

BayMark University Learning

Job summary

Health Care Resource Centers, a BayMark Health Services affiliate, seeks an Administrative Assistant to handle a variety of clerical duties and support executive management. You will prepare reports, charts, presentations, and spreadsheets, while safeguarding patient information.

The role includes scheduling, coordinating Zoom meetings, and assisting with project-based tasks in a fast-paced environment. Strong organization and self-motivation are essential.

Qualifications

• High school diploma or equivalent; office experience preferred.
• Excellent customer service and professional telephone etiquette.
• Proficient with MS Office including Excel, Word, PowerPoint and Outlook.

Responsibilities

• Prepare reports, spreadsheets, and charts; support management.
• Coordinate meetings and schedule coordination; assist with projects.
• Maintain filing systems and organizational charts while handling confidential information.
• Support a fast-paced team and adhere to company policies.

Skills

Customer service

Public presentation

Self-directed

Organizational skills

Education

High school diploma or equivalent

Tools

Microsoft Word

Outlook

Zoom

PowerPoint

Visio

Advanced Excel (macros)

Job description

Health Care Resource Centers, a BayMark Health Services affiliate, seeks an Administrative Assistant to handle a variety of clerical duties and support executive management. You will prepare reports, charts, presentations, and spreadsheets, while safeguarding patient information.

The role includes scheduling, coordinating Zoom meetings, and assisting with project-based tasks in a fast-paced environment. Strong organization and self-motivation are essential.