Administrative Assistant - Reports, Scheduling & Office Ops

American Senior Communities LLC in; Indianapolis (IN); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Medical, vision & dental insurance

401(k) retirement plan

Paid Time Off and holidays

Employee referral bonus program

Tuition reimbursement

Continued education opportunities

Employee assistance program

Discounts

Job summary

American Senior Communities is seeking an Administrative Assistant to support leadership and office staff in a fast-paced environment. You will manage calendars, prepare reports and presentations, and handle calls, emails, and visitor inquiries with professionalism.

The role emphasizes organization, attention to detail, and the ability to work independently or as part of a team. We offer comprehensive benefits and opportunities for growth within our administrative team.

Qualifications

• High school diploma or GED required; associate or bachelor's degree preferred.
• 2+ years of administrative or office support experience.
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• Advanced Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)

Responsibilities

• Provide administrative support to leadership and office staff.
• Assist with reporting and analytics by generating and formatting reports for distribution.
• Manage calendars and meetings.
• Answer and direct phone calls, emails, and visitors professionally.
• Prepare reports, correspondence, presentations, and other business documents.
• Maintain organized electronic and paper filing systems.
• Order office supplies and coordinate vendor relationships.
• Assist with special projects and company events.
• Maintain confidentiality while handling sensitive information.
• Perform other administrative duties as assigned.

Skills

Verbal communication

Written communication

Organizational skills

Time management

Multitasking

Independent worker

Team collaboration

Attention to detail

Education

High school diploma or GED

Tools

Microsoft Office

PowerPoint

Excel

Outlook

Word

Job description

American Senior Communities is seeking an Administrative Assistant to support leadership and office staff in a fast-paced environment. You will manage calendars, prepare reports and presentations, and handle calls, emails, and visitor inquiries with professionalism.

The role emphasizes organization, attention to detail, and the ability to work independently or as part of a team. We offer comprehensive benefits and opportunities for growth within our administrative team.