Executive Administrative Assistant & Records Coordinator

cityofconroe; Town of Texas (WI); On-site; USD 33,000 - 39,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Retirement plan

Employee assistance program

Paid time off

Pool and recreation facilities access

Job summary

The City of Conroe seeks an Administrative Assistant to support the City Secretary's Office with complex processes and operations. Responsibilities include creating purchase orders, processing accounts payable invoices, scheduling meetings, and assisting with special events and records retention.

The role requires confidentiality and strong clerical skills to prepare executive reports. Starting hourly salary is $25.49, with benefits including medical, dental, vision, life insurance, retirement

Qualifications

• High school diploma or equivalent.
• Four (4) years of related experience.
• Familiarity with general office procedures and budgeting processes.
• Proficient in Microsoft Office and recordkeeping.

Responsibilities

• Provide administrative support for the City Secretary's Office.
• Create and/or maintain purchase orders and input accounts payable invoices.
• Schedule meetings and maintain calendars; assist with events.
• Maintain confidentiality and handle sensitive information.
• Assist with records retention and organizing files for reports.
• Serve as administrative contact for the annual budget process.

Skills

Office procedures

Department functions

Grammar and spelling

Microsoft Office

Typing and data processing

Interpersonal skills

Public interaction

Records management

Clerical accuracy

Education

High school diploma or equivalent

4 years of related experience

Tools

Bookkeeping principles

Office equipment troubleshooting

Job description

The City of Conroe seeks an Administrative Assistant to support the City Secretary's Office with complex processes and operations. Responsibilities include creating purchase orders, processing accounts payable invoices, scheduling meetings, and assisting with special events and records retention.

The role requires confidentiality and strong clerical skills to prepare executive reports. Starting hourly salary is $25.49, with benefits including medical, dental, vision, life insurance, retirement