Administrative Assistant

cityofconroe; Town of Texas (WI); On-site; USD 33,000 - 39,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Retirement plan

Employee assistance program

Paid time off

Pool and recreation facilities access

Job summary

The City of Conroe seeks an Administrative Assistant to support the City Secretary's Office with complex processes and operations. Responsibilities include creating purchase orders, processing accounts payable invoices, scheduling meetings, and assisting with special events and records retention.

The role requires confidentiality and strong clerical skills to prepare executive reports. Starting hourly salary is $25.49, with benefits including medical, dental, vision, life insurance, retirement

Qualifications

• High school diploma or equivalent.
• Four (4) years of related experience.
• Familiarity with general office procedures and budgeting processes.
• Proficient in Microsoft Office and recordkeeping.

Responsibilities

• Provide administrative support for the City Secretary's Office.
• Create and/or maintain purchase orders and input accounts payable invoices.
• Schedule meetings and maintain calendars; assist with events.
• Maintain confidentiality and handle sensitive information.
• Assist with records retention and organizing files for reports.
• Serve as administrative contact for the annual budget process.

Skills

Office procedures

Department functions

Grammar and spelling

Microsoft Office

Typing and data processing

Interpersonal skills

Public interaction

Records management

Clerical accuracy

Education

High school diploma or equivalent

4 years of related experience

Tools

Bookkeeping principles

Office equipment troubleshooting

Job description

JOB SUMMARY

The Administrative Assistant provides administrative support for the City Secretary's Office and requires an understanding of complex processes and operations of a department. This position creates and/or maintains purchase orders and inputs accounts payable invoices. Schedules meetings and maintains calendars, as requested. Assist with Special events and City functions, as needed. Updates supervisor of critical issues/events and exercises confidentiality in the performance of job duties. Assist with records retention program for the City. Gathers and organizes files for executive and regular reports. Provides internal and external customer service. Serves as administrative contact for the annual budget process. This position reports to the City Secretary.

QUALIFICATIONS

Education and Experience:

High school diploma or equivalent. Four (4) years of related experience.

Knowledge, Skills and Abilities:

• Knowledge of general office procedures.


• Knowledge of department functions, resources, and general practices.


• Knowledge of grammar, spelling, and alphanumeric sequencing.


• Knowledge of business English, spelling, and the ability to make arithmetic computations.


• Knowledge and application of bookkeeping principles and practices.


• Knowledge of Microsoft computer programs.


• Skills in typing, data processing, and file maintenance.


• Ability to expedite a voluminous flow of detailed work and make arithmetical calculations with speed and accuracy.


• Ability to create and maintain files and records.


• Ability to work independently with minimal supervision.


• Ability to follow both oral and written directions.


• Ability to operate commonly used manual and automated office equipment.


• Ability to use and troubleshoot the various computers and standard office equipment.


• Ability to interact with and communicate with the general public in a friendly productive manner.


• Ability to maintain moderately complex clerical records and prepare reports from such records and to check for accuracy.


• Ability to make routine decisions in accordance with procedures, laws, and regulations and to apply these to work problems.


• Ability to use coding and filing systems.


• Ability to apply interpersonal skills with other employees and the public.

PHYSICAL DEMANDS

The work is sedentary and requires the ability to exert up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Additionally, the following physical abilities are required: balancing, climbing, crawling, crouching, feeling, fingering, grasping, handling, kneeling, lifting, mental acuity, pulling, pushing, reaching, repetitive motions, speaking, standing, stooping and walking.

BENEFITS

The City of Conroe offers great benefits such as medical, dental, vision, and life insurance, retirement plan, employee assistance program, paid time off and free membership at the City's pool and recreation center facilities. Starting salary for this position is $25.49 hourly.

The City of Conroe is an Equal Opportunity Employer

Must pass background check and pre-employment substance abuse screening as a condition of employment. A motor vehicle record check and job-related doctor's physical exam may also be required. Safety-sensitive positions remain subject to random drug and alcohol testing after hire.